Swiss Red Cross is looking for a person to fill the position of Procurement Assistant in Banda Aceh.
The SRC programs in the Aceh Province of Indonesia has assisted in the reconstruction of educational, health and drinking water facilities with health awareness training for those people affected by the Tsunami. The schools completed under the reconstruction phase will now enhance disaster preparedness and disaster management in becoming centres of refuge in the event of disaster.
Red Cross Youth (RCY) groups interlinked with Palang Merah Indonesia (PMI), school associations, teachers and the general student body under the guidance of the PMI Branch DP and RCY departments will be formed and trained in; Red Cross Principles; school health; disaster preparedness and disaster management (DPDM); operation, maintenance and management of basic disaster management centres/senior and junior high schools.
The specific objectives for recruiting the Procurement Assistant are:
Ø to assist the SDP-DM project to procure equipment and services needed.
Ø to manage contractual and financial issues regarding the services of the vendors to be engaged, e.g. certifying invoices, verifying the compliance of equipment supplied, etc.
Ø to coordinate between SDP-DM project team and the IFRC procurement responsible and resolve potential problems arisen by procurement procedures.
The Procurement Assistant will be charged with the following tasks:
Ø Review and update current procurement plan when required.
Ø Preparation of Terms of Reference (ToR), evaluation of technical and financial proposals for selection of the various equipment and/or service providers.
Ø Preparation of advertisements for publication in local media when necessary.
Ø Preparation of evaluation reports for award of contracts.
Ø Preparation of contracts for signature by the approving authorities.
Ø Management of contracts on behalf of the SDP-DM project team responsible.
Ø Preparation of monthly reports on procurement activities.
Ø Diploma in Administration or Business; or at least 3 years administrative management experience previous similar work experience; or Purchasing and Supply with at least 3 years’ experience in procurement; or other similar work experience.
Ø Proven familiarity with NGO/Government project administration and procedures would be a distinct advantage
Ø Excellent administrative and organizational skills, and ability to work independently as well as in a team
Ø Good capacity of negotiation and communication
Ø Good knowledge of local markets
Ø Must have excellent oral and written communication skills in English (minimum Berlitz 4, Functional Plus)
Ø Must be computer literate, with extensive knowledge of MS Office Suite
5. Terms and Conditions
The candidate selected will be employed for a period of three months from the date of appointment. An attractive remuneration package will be offered according to qualifications and experience.
Applicants should apply in writing to the address below, enclosing up-to-date CV, a copy of their highest professional certificate, and names, email addresses and phone contacts of at least two referees, at least one of whom should be a former employer. The cover letter must provide the applicant’s email and phone contacts.
SWISS RED CROSS
Banda Aceh Office
Jl. Ketapang – Mata Ie Lr. Nikmat No. 1
Lambheu, Aceh Besar
Phone: +62 651 47677
Applications may be hand-delivered or sent by mail to the address above, but must be received there by July 24, 2009 at the latest. Applications received after this deadline will not be considered.. Only candidates selected for interview will be contacted.
Checklist for applicants:
Ø Cover/motivation letter
Ø Curriculum Vitae
Ø Professional certificate( s)
Ø References (minimum two)