Thursday, July 9, 2009

NGO Vacancy - IBU Foundation : Program Development Manager & Logistic Assistant

Job Vacancy – IBU Foundation
JC/05/HR/VII/ 09

IBU Foundation is a non-profit Indonesian organization with national and international acknowledgement. We work to respond to emergency situations and inequity in community especially health care services for vulnerable people especially children: Our vision is to create healthy generation as the resource for the future.
To accomplish our vision, we believe that we have following positions to offer the right persons, so IBU Foundation currently is seeking :

1. Program Development Manager (PMD) (Based in Headquarter Bandung)

· In collaboration with Program Director and Executive Director, PMD assists in proposal building including creating log-frame, budgetting, and composing narratives.
· Attending meeting with stakeholders such as (but not limited to) donors, potential donors, and other strategic network meeting among NGOs, UN (United Nations) agencies, and GOI (Government of Indonesia). This activity will be done in collaboration with other program unit team as well as alone.
· Organizing necessary knowledge related to IBU's program develoment agenda.
· In collaboration with Program Director, PMD gives inputs on program strategic planning, project planning, and program unit monthly workplan
· Maintaining, establishing and implementing regular field surveys in several areas in Indonesia in order to identify needs and build a problem analysis as a basis of program development. This activity will be done in collaboration with other program unit team, site managers, as well as alone.
· Identify potential source of funding among donor agencies from non-profit or profit sector as well as government agencies.
· In collaboration with Program Director, identify needs of annual funding with regard to strategic and annual planning
· As part of the team, with Program Director and Executive Director, approach potential donors (instituional or personal/individual ).
· In collaboration with Program Director, provide the necessary funding to get IBU's program plan going.
· Performs other related fund raising duties as agreed mutually.
· Assisting Program Director on reviewing and providing feedback to project monthly reports in term of programmatic and financial management
· Assisting Program Director on supervising project managers/coordinato rs by providing recommendations on project execution strategy and tactic
· In collaboration with monitoring and evaluation specialist and project managers, designing and identifying capacity building needs and strategy for project team.
· Executing capacity building effort in collaboration with Program Director.
· Performing other related consultancies to project managers' duties as agreed mutually.

a. Competencies :
AttitudinalCompeten cies:

· Demonstrates volunteerism in social issues
· Consistently approaches work with energy and a positive, constructive attitude
· Proven effective and efficient work-pace in previous working places
· Displays teamwork ability and spirit
· Opennes to change
· Responds positively on feedback and different point of view
· Remains calm and in control under pressure
· Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional/Skill Competencies:

· Skill on analysis of community situation
· Skill on transforming community situation into programmatic intervention
· Skill on proposal writing in english and bahasa indonesia
· Skill on assessment method, including focus group discussion, in-depth interview, questionnaire building, and any other necessary tools
· Interpersonal skills
· Presentation skills in bahasa indonesia and english
· Some skill on budgetting strategy

Knowledge Competencies:

· Intermediate to advanced knowledge on humanitarian and/or community development issues such as Disaster Risk Reduction, Psychosocial, Economy Development, Health and Nutrition, Water and Sanitation Education Development, Emergency Relief, Corporate Social Responsibility, Child Protection, etc. It is required to have at least three humanitarian or community development issues mentioned above.
· Advanced knowledge on assessment Methodology
· Advanced knowledge on project cycle and implementation.

b. Recruitment Qualifications
Education:

Minimum strata 1 on social study such as psychology, sociology, development economy, and education. The job holder should also have a GPA not less than 2,75.
Experience:
3-5 years of experience in social program either in emergency or development setting.
Language Requirements:
Fluency in written and spoken English and Bahasa Indonesia.


2. Logistic Assistant (LA) (Based in Meulaboh)

The Operation & Logistic Assistant perform role in managing the logistic for site office & project. He/She is responsible to ensure the implementation of Logistic management policies, regulation and procedure site office & project. He/She is responsible to manage and execute logistic procurement, logistic warehouse & utilization on site; coordinate with Site Manager and Logistic Manager in a matter of logistic requisition which can not be provided in site; safeguard site office assets in the form of logistic; create site logistic database; make monthly logistic report to Site Manager.

Major Duties & Responsibility

· Implement & ensure the implementation of logistic policies, regulation & procedure in site office.
· Make schedule for logistic equipment substitution.
· Determine Logistic which can be provided on site office location.
· Ensure the availability of logistic procured in site office location; include handling logistic procurement in site location.
· Coordinate with Site Manager & regional office Logistic Manager in a matter of logistic procurement from outside site office.
· Arrange logistic on site logistic storage.
· Make schedule for site office transportation utilization based on project & program requirement.
· Handling the logistic utilization traffic to and from warehouse.
· Do routine check & maintenance (include reparation, if required) for logistic in the warehouse and transportation.
· Up date logistic database for site office.
· Monitor & evaluate the implementation of logistic management in site offices.
· Make & submit monthly logistic management report to Site Manager.
· Conduct & ensure the safeguarding of logistic on the storage.
· Make a performance evaluation for all staff under his/her coordination & submit performance evaluation form to Site Manager.
· Consult with Site Manager (if required) in a matter of logistic staff performance evaluation.
· Provide coaching to Field Logistic Assistant & Driver in a matter of logistic management policies, regulation and procedures.
· Make budget plan for logistic expenses required in site office.
· Review and supervise purchases with special attention
· Make financial report – with receipt attach – and hand it over to Finance & Administration Assistant.
· Act as site office public relation in seeking, building, maintaining and establishing relationship with donors, partners, other institution and or interest group related with site office operation.
· Coordinate with Site Manager and Operation & Logistic Manager, when act as site office representative in making cooperation with other party in logistical matter for site office operations.
· Bridging relationship and communication between responsible position holder in site office with donors, partners, other institution and or interest group related with regional office operation.
· Specifically, seek, build, maintain and establish relationship with individual and or institution in site territory which provides site office logistical needs & cooperation.

Requirement

a. Recruitment Qualifications
Education:

Minimum strata 1,The job holder should also have a GPA not less than 2,75.
Experience:
3-5 years of experience in the same area (logistic in other NGO)
Language Requirements:
Fluency in written and spoken English and Bahasa Indonesia.

b. General Requirement

· Consistently approaches work with energy and a positive, constructive attitude
· Proven effective and efficient work-pace in previous working places
· Displays teamwork ability and spirit
· Opennes to change
· Responds positively on feedback and different point of view
· Remains calm and in control under pressure
· Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Please send your application, comprehensive resume together with recent photograph and related document, to the email address below (max 120 kb) before July 15, 2009 (put position as email subject).
Send to: hrd@ibufoundation. or.id
Closing date: July 15, 2009
Only short-list qualified candidates will be contacted for selection test.

1 comment:

  1. Hi

    I like this post:

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    Please keep posting.

    Let me introduce other material that may be good for net community.

    Source: Performance evaluation forms

    Best rgs
    Peter

    ReplyDelete