Wednesday, July 29, 2009

Vacancy - GTZ : Secretary to Head of Administration

The Deutsche Gesellschaft für Technische Zusammenarbeit (GTZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations. GTZ promotes complex reforms and change processes. Its corporate
objective is to improve people’s living conditions on a sustainable basis. GTZ has been working in Indonesia since 1975 on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ).

GTZ Office Jakarta is seeking 1 (one) qualified Indonesian candidate for the position of Secretary to Head of Administration. The candidate must be fluent in English both oral and writing, German will be an asset. Internal candidate with the similar
position will be a preference. This position will be under Fixed -Term Employment Contract until end of this year with possibility of prolongation. Below you will find the job description:

Job Description: Secretary to the Head of Administration
Job category 2: “Administrative Staff”
Project: GTZ Office Jakarta
Project number: 92.9070.1.00- 00
Period of Contract: 15.08.2009 – 31.12.2009
Duty Station: Jakarta

A. Responsibilities

The incumbent is responsible for:
General clerical services
Assisting in the tasks of a specific administration expert according to his/her
specific instructions
Support concerning the filing of documents (electronic and hardcopy) and
brochures according to GTZ procedures

B. Tasks

Secretarial Services
Answer, screen, forward and/or return phone calls and messages which are
addressed to Head of Administration
Attend to incoming and outgoing correspondence, including facsimile, electronic
mails and translation if and when required concerning the Head of Administration
Make print-out, photocopies, and scan documents if and when required
Ensure guests’ comfort by offering them newspapers, refreshments, etc.
Ensure the availability of necessary office supplies for Head of Administration
Report damages to administration, organizes and follow-up the proper
maintenance and repair of office equipment concerning Head of Administration’s
Maintain and update the filling system for incoming and outgoing documents on a
daily basis
Coordinate and monitor time schedule
Assist in preparing, compiling, and organizing information material for the Head of
Administration and/or her meetings
Assist in organizing international and national workshops and functions
Assist in organizing the schedule and appointments of visitor from inside and
outside GTZ
Maintain correct up-to-date filing procedures (electronic and hardcopy) of the filing
system in the GTZ office
Prepare the travel cost reimbursement for Head of Administration.

Interested candidates should submit the application letter and updated CV to Carolina Asti at carolina.asti@ by the latest 02.08.2009

Thank you for your attention.

-Only short-listed candidates will be notified for interviews -

Best regards,

Carolina Asti
HR Officer
GTZ Office

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