Tuesday, July 28, 2009

Vacancy - Muslim Aid : Finance and Admin Manager

Muslim Aid is an international relief and development agency based in London with 21 years of experience in helping to create a safer and more dignified life for disaster and conflict affected people across the globe. We are currently operating in more than 60 countries. Our vision is a world of peace, compassion and justice where all people achieve fulfillment in all aspects of their lives.

Muslim Aid Yogyakarta Sub Field Office is looking for a highly experienced individual to fill this vacancy of Finance and Admin Manager who will be support the MAI Yogyakarta Coordinator in all related financial functions and ensure timely and accurate financial reporting to stakeholders. The Finance and Admin Manager will report directly to the Yogyakarta Coordinator on a daily basis. The Finance and Admin Manager is part of the management structure of the MA Yogyakarta team, and supervises staff responsible for administrative functions particularly.

Duty Station : Yogyakarta

Starting Date: Commencing immediately on August 10, 2009, full time


Direct Financial Management:

Assist the Regional Coordinator to prepare payment requests, including reviewing/calculati ng/clarifying/ collecting necessary supporting documents needed for the process;Assist the Yogyakarta Coordinator to prepare and disseminate all monthly financial reports from detailed financial statements and other sources; develop and prepare other reports as requested; prepare analysis of expenditures and revenue on a monthly, quarterly, and annual basis; Preparation of project budgets and periodic project financial reports for both MA and external donor-funded projectsAssist the Coordinator to prepare reconciliation report and necessary adjustments relating to expenditure and budget;Supervising petty cash and bank accounts management,
including replenishment and bank reconciliation; Handle all taxation matters;Input expenditures into accounting system;Record advances and settlements; Support Field Office in preparing data for Headquarters; Communicate with Finance Field Office (Banda Aceh) regarding financial matters, including direct reporting of any control & compliance issues of concern. Perform other related duties incidental to the work described.

Administrative management:

Oversee administrative support staff, delegating from the above task list to them as appropriate, especially re data inputting.Coordinat e the Human Resource management functions of the office in liaison with the Coordinator, and delegation to admin support staff when required. Oversight of the Micro-Finance data base, and provision of financial advice on micro-finance projects’ performance.

Qualification & Experience

University or master degree of financial background or related field. Successful experience in Senior position minimum 5 years at Finance and Admin Manager Public Firm and familiar managing programmes funded by institutional donors. Proven experience of analyzing, Internal audit, report writing, effective coordination in financial scope, work experience in multi cultural environments.

Skills/Knowledge/ Ability

Have excellent English speaking and writing skills, Achenese speaking would be an asset; Strong coordination and negotiation skills with stakeholders; Positive approach to problem solving; Able to engender credibility, confidence and respectability; and a focus on results, balanced with a sensitive and honest approach to people; Good written and oral communication skills.


- Bachelor Degree in Finance, Accounting, Business Administration with a recognized professional certificate in accounting
- Minimal 3 years experience in finance and accounting areas;
- Good familiarity with MAI (or similar international organization) rules and regulations;
- Experience in financial planning, monitoring, evaluation and appraisal;
- Has a good communication and interpersonal skill;
- Ability to write and speak in English and Bahasa Indonesia fluently;
- Have a good knowledge of computer applications such as Windows, MS Office etc.
- Excellent administration and organizational skills.
- Excellent accounting, budgeting and auditing skills.
- Flexible,able to multi-task and work well in under pressure as a team player in a multicultural environment
- Willing to work in non-discriminating, neutral, impartial and gender-equal manner.
- Willing to work with flexible working
hours if needed.

Applicants should submit a cover letter stating current and expected salaries, updated CV (including at least three references with contact information) as attachment (not exceed 200 KB) to hrdmuslimaidyogya@ gmail.com and cc to dewi.intan85@ gmail.com or should be addressed to: Human Resource Department, Muslim Aid Yogyakarta, Jl. Lowanu MG III/1361 Yogyakarta.

Quoting the position applied as the subject of the e-mail.
For Example : Finance and Admin Manager position,
Subject must be: [FAM] Your Name

Deadline for application on 31 July 2009

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