Job Vacancy – IBU Foundation
JC/05/HR/VII/ 09
IBU Foundation is a non-profit Indonesian organization with national and international acknowledgement. We work to respond to emergency situations and inequity in community especially health care services for vulnerable people especially children: Our vision is to create healthy generation as the resource for the future.
To accomplish our vision, we believe that we have following positions to offer the right persons, so IBU Foundation currently is seeking :
1. Program Development Manager (PMD) (Based in Headquarter Bandung)
· In collaboration with Program Director and Executive Director, PMD assists in proposal building including creating log-frame, budgetting, and composing narratives.
· Attending meeting with stakeholders such as (but not limited to) donors, potential donors, and other strategic network meeting among NGOs, UN (United Nations) agencies, and GOI (Government of Indonesia). This activity will be done in collaboration with other program unit team as well as alone.
· Organizing necessary knowledge related to IBU's program develoment agenda.
· In collaboration with Program Director, PMD gives inputs on program strategic planning, project planning, and program unit monthly workplan
· Maintaining, establishing and implementing regular field surveys in several areas in Indonesia in order to identify needs and build a problem analysis as a basis of program development. This activity will be done in collaboration with other program unit team, site managers, as well as alone.
· Identify potential source of funding among donor agencies from non-profit or profit sector as well as government agencies.
· In collaboration with Program Director, identify needs of annual funding with regard to strategic and annual planning
· As part of the team, with Program Director and Executive Director, approach potential donors (instituional or personal/individual ).
· In collaboration with Program Director, provide the necessary funding to get IBU's program plan going.
· Performs other related fund raising duties as agreed mutually.
· Assisting Program Director on reviewing and providing feedback to project monthly reports in term of programmatic and financial management
· Assisting Program Director on supervising project managers/coordinato rs by providing recommendations on project execution strategy and tactic
· In collaboration with monitoring and evaluation specialist and project managers, designing and identifying capacity building needs and strategy for project team.
· Executing capacity building effort in collaboration with Program Director.
· Performing other related consultancies to project managers' duties as agreed mutually.
a. Competencies :
AttitudinalCompeten cies:
· Demonstrates volunteerism in social issues
· Consistently approaches work with energy and a positive, constructive attitude
· Proven effective and efficient work-pace in previous working places
· Displays teamwork ability and spirit
· Opennes to change
· Responds positively on feedback and different point of view
· Remains calm and in control under pressure
· Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional/Skill Competencies:
· Skill on analysis of community situation
· Skill on transforming community situation into programmatic intervention
· Skill on proposal writing in english and bahasa indonesia
· Skill on assessment method, including focus group discussion, in-depth interview, questionnaire building, and any other necessary tools
· Interpersonal skills
· Presentation skills in bahasa indonesia and english
· Some skill on budgetting strategy
Knowledge Competencies:
· Intermediate to advanced knowledge on humanitarian and/or community development issues such as Disaster Risk Reduction, Psychosocial, Economy Development, Health and Nutrition, Water and Sanitation Education Development, Emergency Relief, Corporate Social Responsibility, Child Protection, etc. It is required to have at least three humanitarian or community development issues mentioned above.
· Advanced knowledge on assessment Methodology
· Advanced knowledge on project cycle and implementation.
b. Recruitment Qualifications
Education:
Minimum strata 1 on social study such as psychology, sociology, development economy, and education. The job holder should also have a GPA not less than 2,75.
Experience:
3-5 years of experience in social program either in emergency or development setting.
Language Requirements:
Fluency in written and spoken English and Bahasa Indonesia.
2. Logistic Assistant (LA) (Based in Meulaboh)
The Operation & Logistic Assistant perform role in managing the logistic for site office & project. He/She is responsible to ensure the implementation of Logistic management policies, regulation and procedure site office & project. He/She is responsible to manage and execute logistic procurement, logistic warehouse & utilization on site; coordinate with Site Manager and Logistic Manager in a matter of logistic requisition which can not be provided in site; safeguard site office assets in the form of logistic; create site logistic database; make monthly logistic report to Site Manager.
Major Duties & Responsibility
· Implement & ensure the implementation of logistic policies, regulation & procedure in site office.
· Make schedule for logistic equipment substitution.
· Determine Logistic which can be provided on site office location.
· Ensure the availability of logistic procured in site office location; include handling logistic procurement in site location.
· Coordinate with Site Manager & regional office Logistic Manager in a matter of logistic procurement from outside site office.
· Arrange logistic on site logistic storage.
· Make schedule for site office transportation utilization based on project & program requirement.
· Handling the logistic utilization traffic to and from warehouse.
· Do routine check & maintenance (include reparation, if required) for logistic in the warehouse and transportation.
· Up date logistic database for site office.
· Monitor & evaluate the implementation of logistic management in site offices.
· Make & submit monthly logistic management report to Site Manager.
· Conduct & ensure the safeguarding of logistic on the storage.
· Make a performance evaluation for all staff under his/her coordination & submit performance evaluation form to Site Manager.
· Consult with Site Manager (if required) in a matter of logistic staff performance evaluation.
· Provide coaching to Field Logistic Assistant & Driver in a matter of logistic management policies, regulation and procedures.
· Make budget plan for logistic expenses required in site office.
· Review and supervise purchases with special attention
· Make financial report – with receipt attach – and hand it over to Finance & Administration Assistant.
· Act as site office public relation in seeking, building, maintaining and establishing relationship with donors, partners, other institution and or interest group related with site office operation.
· Coordinate with Site Manager and Operation & Logistic Manager, when act as site office representative in making cooperation with other party in logistical matter for site office operations.
· Bridging relationship and communication between responsible position holder in site office with donors, partners, other institution and or interest group related with regional office operation.
· Specifically, seek, build, maintain and establish relationship with individual and or institution in site territory which provides site office logistical needs & cooperation.
Requirement
a. Recruitment Qualifications
Education:
Minimum strata 1,The job holder should also have a GPA not less than 2,75.
Experience:
3-5 years of experience in the same area (logistic in other NGO)
Language Requirements:
Fluency in written and spoken English and Bahasa Indonesia.
b. General Requirement
· Consistently approaches work with energy and a positive, constructive attitude
· Proven effective and efficient work-pace in previous working places
· Displays teamwork ability and spirit
· Opennes to change
· Responds positively on feedback and different point of view
· Remains calm and in control under pressure
· Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Please send your application, comprehensive resume together with recent photograph and related document, to the email address below (max 120 kb) before July 15, 2009 (put position as email subject).
Send to: hrd@ibufoundation. or.id
Closing date: July 15, 2009
Only short-list qualified candidates will be contacted for selection test.
Showing posts with label logistic assistant. Show all posts
Showing posts with label logistic assistant. Show all posts
Thursday, July 9, 2009
Thursday, June 25, 2009
Vacancy - CHF International in Indonesia : Logistic Assistant
Position Title : Logistic Assistant
Location :Makassar
Work Hours : Monday – Friday, 0800 - 1700 (with some weekend work).
Supervisor : Procurement Officer
Background :
As an employee of CHF International in Indonesia , the main role of the Logistic Assistant will be to assist Finance & Admin Manager and Program Director in implementation of various components of CHF activities on the AusAID funded South Sulawesi Healthy Markets Program in Makassar .
Scope of Work: Serving as a member of a team of long-term and short-term professionals, the employee will perform the following duties and tasks but are not limited to:
Assisting in program implementation process, working closely with the expatriate and national staff to support all program activities. Execute procurement of office supplies, as per the Procurement Manual guidelines.Maintain and control of office supplies, liaise with local venders to ensure procurement and delivery of goods and CHF office asset register. Assist supervisor to ensure the proper functioning of office condition, monitor and repair ad maintenance requirements of office equipment. Assist supervisor for all logistic related matters, including calling for quotes, liaison with vendors and ordering of goods, filing stack cards documents, goods distribution notes and stock opname.Receipt and delivery of supplies Photocopying, faxing, receiving and entering correspondence Maintaining office staff sign in book. In the absence of the Office Assistant,
perform other tasks of the office as required, including preparedness to periodically act as office security officer.Office Banking as required (including cashing cheques and
payment runs).Performing other tasks and duties consistent as directed by the Finance and Administration Manager and Program Director.
Requirements/ Experience
Motivated and a flexible working attitude Current drivers
license (car and motorbike)Prior experience in providing logical support in the procurement process.Good understanding of the local area, office suppliers and vendors. Prior experience working with a development company.Minimum of
high school diploma.
The closing date for all applications is on July 3rd, 2009, at 4pm. All applications must include a cover letter and detailed CV (not more than 1 Mb). Please send application to Human Resources Officer at makassar_hr@chfindonesia. org with the name of position being applied for in the subject heading. Only shortlisted candidates will be contacted for interview. CHF is an equal Employment Opportunity employer and encourages applications from all regardless of gender, race, ethnicity, or religious affiliation.
Note to moderator mailist devjobsindo: My name is Amirullah Syarif, I am IT
Officer of CHF International, replacing Mr. Heri Mardinal who usually send the vacancies advertisement to this mailing list. This is my yahoo's mail and asyarif@chfindonesi a.org is my work's mail. Thank You.
Location :Makassar
Work Hours : Monday – Friday, 0800 - 1700 (with some weekend work).
Supervisor : Procurement Officer
Background :
As an employee of CHF International in Indonesia , the main role of the Logistic Assistant will be to assist Finance & Admin Manager and Program Director in implementation of various components of CHF activities on the AusAID funded South Sulawesi Healthy Markets Program in Makassar .
Scope of Work: Serving as a member of a team of long-term and short-term professionals, the employee will perform the following duties and tasks but are not limited to:
Assisting in program implementation process, working closely with the expatriate and national staff to support all program activities. Execute procurement of office supplies, as per the Procurement Manual guidelines.Maintain and control of office supplies, liaise with local venders to ensure procurement and delivery of goods and CHF office asset register. Assist supervisor to ensure the proper functioning of office condition, monitor and repair ad maintenance requirements of office equipment. Assist supervisor for all logistic related matters, including calling for quotes, liaison with vendors and ordering of goods, filing stack cards documents, goods distribution notes and stock opname.Receipt and delivery of supplies Photocopying, faxing, receiving and entering correspondence Maintaining office staff sign in book. In the absence of the Office Assistant,
perform other tasks of the office as required, including preparedness to periodically act as office security officer.Office Banking as required (including cashing cheques and
payment runs).Performing other tasks and duties consistent as directed by the Finance and Administration Manager and Program Director.
Requirements/ Experience
Motivated and a flexible working attitude Current drivers
license (car and motorbike)Prior experience in providing logical support in the procurement process.Good understanding of the local area, office suppliers and vendors. Prior experience working with a development company.Minimum of
high school diploma.
The closing date for all applications is on July 3rd, 2009, at 4pm. All applications must include a cover letter and detailed CV (not more than 1 Mb). Please send application to Human Resources Officer at makassar_hr@chfindonesia. org with the name of position being applied for in the subject heading. Only shortlisted candidates will be contacted for interview. CHF is an equal Employment Opportunity employer and encourages applications from all regardless of gender, race, ethnicity, or religious affiliation.
Note to moderator mailist devjobsindo: My name is Amirullah Syarif, I am IT
Officer of CHF International, replacing Mr. Heri Mardinal who usually send the vacancies advertisement to this mailing list. This is my yahoo's mail and asyarif@chfindonesi a.org is my work's mail. Thank You.
Thursday, April 2, 2009
Lowongan NGO - SRC (Based in Teluk Dalam, N ias)
A. LOGISTIC ASSISTANT
Position : Logistic Assistant
Delegation : Spanish Red Cross Indonesia – PMI
Reporting : Logistic Officer
Location : Nias
Starting Date : Immediate
1. Description of the post
The objective of this post is to assist Logistic Officer in manage effectively the Logistic and Procurement of the SRC Nias office.
2. Duties and Responsibilities
- To purchase / manage all office items such as stationary, office supplies, etc;
- To control all office supplies ( water, electricity, etc);
- To receive approved purchase requests from the logistic officer;
- To follow up SRC’s logistic procurement procedures strictly;
- To make sure all purchases have been authorized by the Head of sub delegation / Delegates;
- To file purchases requisitions;
- Check invoice (compare with order) and prepare payment for supplier (with administration) ;
- To purchase items needed by the programs on the time with a minimum cost and good quality;
- To update the new price catalogue with new purchase prices at least every 3 months;
- To support the LO in the following up of the credit in material and money given to the suppliers;
- To collect all necessary documents (contract, invoice, etc) and ensure all the documentation needed is gathered;
- To report to the Logistic Officer the status of the purchases done during the week;
- To report to the Logistic Officer any incident related to fraud or corruption within SRC’s structure in Nias;
- Supervision of the store keeper; check the storage condition of the supplies, random inventory, of items to compare with the relative stock card;
- Check on the regular base, the filling of supply form (release order, delivery note, internal order and purchase order) is done correctly;
- To assist the Logistic Officer in extraordinary duties when required;
- To assist the Logistic Officer when requested (quantity of items purchased is large, heavy materials, etc);
- Reporting to Logistic Officer on a weekly basis on the pending internal requisition of the sub delegation;
- Reporting to Logistic Officer on a weekly bases the stock report materials in the warehouse;
- Perform other duties as required.
Required Qualifications and Professional Skills:
Bachelor degree in Business Administration or Management.
Excellent working knowledge of English.
Minimum 2 (two) years working experience in logistics management.
Proven analytical and negotiating skills.
Honestly, availability and commitment to the organization
Good knowledge of local markets and suppliers
Accurate, punctual, able to work under pressure, and autonomy.
Experience working in international International NGO is preferable.
Working knowledge of Microsoft Office, especially WORD and EXCEL
Previous experience with Red Cross PNS is an asset
B. LOGISTIC FIELD MONITOR
Position: Logistic Field Monitor
Delegation: Spanish Red Cross Indonesia – PMI
Reporting: Logistic Officer
Location: Nias
Starting Date: Immediate
1. Description of the post
The objective of this post is to collaborate wtih SRC Watsan Field Supervisor to distribute and supervise the material to the field.
2. Duties and Responsibilities
- Collaborate with Field Supervisor to ensure the quantity of material items in correct number;
- Collaborate with Field Supervisor to make sure the volumen of sand and gravel in correct number of measurement;
- To Ensure the quantity of the material distributed from warehouse to the field in correct number;
- To ensure the delivery note has been signed by Field Supervisor and Supplier;
- Cooperate to the Field Supervisor in distributing material to beneficiaries and ensure the receipt note from the beneficiary has been signed;
- To assist the Warehouse Stock Keeper on physical counting of the items in the warehouse;
- To assist the Logistic Assistant in anything regarding his duties when required;
- Report to Logistic Assistant concerning on their daily activities;
- Report to Logistic Assistant for any misuse of SRC property;
- Perform other duties as required.
Required Qualifications and Professional Skills:
Minimum Secondary Education.
Minimum 1 (one) year working experience.
Honest and commitment to the organization.
Having sense of prioritization and strong personality.
Having basic technical knowledge.
Experience working in international International NGO is preferable.
Working knowledge of Microsoft Office, especially WORD and EXCEL
Previous experience with Red Cross PNS is an asset
Please submit your application and latest CV (not more than 100 kb) under reference “LA-NIAS” to: src.recruitment@ gmail.com or by post to Spanish Red Cross, Jl. Diponegoro No. 119, Nari-Nari, Teluk Dalam 22865. Write the title and position code as the email subject or on the top left hand corner of the envelope. Applications submitted after Monday, 20 April 2009 will not be considered.
Nias local people are encouraged to apply
Position : Logistic Assistant
Delegation : Spanish Red Cross Indonesia – PMI
Reporting : Logistic Officer
Location : Nias
Starting Date : Immediate
1. Description of the post
The objective of this post is to assist Logistic Officer in manage effectively the Logistic and Procurement of the SRC Nias office.
2. Duties and Responsibilities
- To purchase / manage all office items such as stationary, office supplies, etc;
- To control all office supplies ( water, electricity, etc);
- To receive approved purchase requests from the logistic officer;
- To follow up SRC’s logistic procurement procedures strictly;
- To make sure all purchases have been authorized by the Head of sub delegation / Delegates;
- To file purchases requisitions;
- Check invoice (compare with order) and prepare payment for supplier (with administration) ;
- To purchase items needed by the programs on the time with a minimum cost and good quality;
- To update the new price catalogue with new purchase prices at least every 3 months;
- To support the LO in the following up of the credit in material and money given to the suppliers;
- To collect all necessary documents (contract, invoice, etc) and ensure all the documentation needed is gathered;
- To report to the Logistic Officer the status of the purchases done during the week;
- To report to the Logistic Officer any incident related to fraud or corruption within SRC’s structure in Nias;
- Supervision of the store keeper; check the storage condition of the supplies, random inventory, of items to compare with the relative stock card;
- Check on the regular base, the filling of supply form (release order, delivery note, internal order and purchase order) is done correctly;
- To assist the Logistic Officer in extraordinary duties when required;
- To assist the Logistic Officer when requested (quantity of items purchased is large, heavy materials, etc);
- Reporting to Logistic Officer on a weekly basis on the pending internal requisition of the sub delegation;
- Reporting to Logistic Officer on a weekly bases the stock report materials in the warehouse;
- Perform other duties as required.
Required Qualifications and Professional Skills:
Bachelor degree in Business Administration or Management.
Excellent working knowledge of English.
Minimum 2 (two) years working experience in logistics management.
Proven analytical and negotiating skills.
Honestly, availability and commitment to the organization
Good knowledge of local markets and suppliers
Accurate, punctual, able to work under pressure, and autonomy.
Experience working in international International NGO is preferable.
Working knowledge of Microsoft Office, especially WORD and EXCEL
Previous experience with Red Cross PNS is an asset
B. LOGISTIC FIELD MONITOR
Position: Logistic Field Monitor
Delegation: Spanish Red Cross Indonesia – PMI
Reporting: Logistic Officer
Location: Nias
Starting Date: Immediate
1. Description of the post
The objective of this post is to collaborate wtih SRC Watsan Field Supervisor to distribute and supervise the material to the field.
2. Duties and Responsibilities
- Collaborate with Field Supervisor to ensure the quantity of material items in correct number;
- Collaborate with Field Supervisor to make sure the volumen of sand and gravel in correct number of measurement;
- To Ensure the quantity of the material distributed from warehouse to the field in correct number;
- To ensure the delivery note has been signed by Field Supervisor and Supplier;
- Cooperate to the Field Supervisor in distributing material to beneficiaries and ensure the receipt note from the beneficiary has been signed;
- To assist the Warehouse Stock Keeper on physical counting of the items in the warehouse;
- To assist the Logistic Assistant in anything regarding his duties when required;
- Report to Logistic Assistant concerning on their daily activities;
- Report to Logistic Assistant for any misuse of SRC property;
- Perform other duties as required.
Required Qualifications and Professional Skills:
Minimum Secondary Education.
Minimum 1 (one) year working experience.
Honest and commitment to the organization.
Having sense of prioritization and strong personality.
Having basic technical knowledge.
Experience working in international International NGO is preferable.
Working knowledge of Microsoft Office, especially WORD and EXCEL
Previous experience with Red Cross PNS is an asset
Please submit your application and latest CV (not more than 100 kb) under reference “LA-NIAS” to: src.recruitment@ gmail.com or by post to Spanish Red Cross, Jl. Diponegoro No. 119, Nari-Nari, Teluk Dalam 22865. Write the title and position code as the email subject or on the top left hand corner of the envelope. Applications submitted after Monday, 20 April 2009 will not be considered.
Nias local people are encouraged to apply
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