Thursday, June 4, 2009

Vacancy - SurfAid International : Office Administrator

SurfAid International is an International NGO that was created in 1999 to respond the needs of communities in a professional, transparent and community empowering way. SurfAid is now engaged in public health and Emergency preparedness program work in Mentawai and Nias, Sumatra.

We are seeking a dedicated and professional personto fill full time position as Office Administrator to be base in Bali (Local hire)

Job Purpose

The Office Administrator will report directly to Admin/Logistic Manager and provide
general assistance to SurfAid International Bali office in administrative matters.

Provide general assistance to SurfAid International Bali office in administrative matters, including drafting administrative reports and summaries, and handling the telephone/fax machine and daily correspondence.

Receive, screen and assist all incoming calls to the SurfAid International office.

Coordinate with the Administration & Logistic Manager on all legal domicile visas and work permit registrations, for SurfAid International expatriate employees and families.

Organize program travel arrangements including bookings, accommodations, visas, and ticketing for SurfAid International staff and guests, and other logistics responsibilities in conjunction with Admin/Logistics Manager if necessary.

Managing IT SurfAid International system, providing/arranging assistance for hardware and software support to Bali office.

Manage and oversee all office maintenance details, including supervision of office housekeepers/ cleaners drivers and security guards.

Provide the Bali office staff with verbal and written translation assistance in all non-Bali official and official activities.

Assist in purchasing and procurement of office supplies and other official materials in accordance with Indonesia Purchase and Procurement policies.

Provide administrative support to the SurfAid field offices located outside Bali, with occasional field travel to such offices to provide assistance, training, supervision or assessment.

Organizing venues for events such as workshops and training for SurfAid International.

Providing daily transportation arrangement for operational needs in the Bali office.

Handling and managing Administrative petty cash.

Any other task as requested.

Ability to work independently.

Ability to handle multiple tasks.

Essential Qualifications:

Minimum 2 years experiences in office administration/ logisticUniversi ty degree in a
relevant field. He/She has experiences to arrange expat documentationHigh levels of
professionalism and motivation required; Able to work independently Strong computer skills with specific expertise with Microsoft Word and Excel. Fluency in written and
spoken English

Send your Application letter and your recent CV to Human Resources Manager

jobs@surfaidinterna, with subject email CODE: “OA Bali”

PLEASE, ONLY FOR PEOPLE WHO MEET REQUIREMENT ENCOURAGED TO APPLY (Email without Code will become second priority)

Closing date for this advertisement on June 6th 2009. (Due to urgently need,
any candidate who has meet the qualification, will be process immediately before
the closing date).

No comments:

Post a Comment