Monday, June 15, 2009

Vacancy - IBU Foundation : Project Officer

Job Vacancy – IBU Foundation JC/03/HR/VI/ 09

IBU Foundation is a non-profit Indonesian organization with national and
international acknowledgement. We work to respond to emergency situations and
inequity in community especially health care services for vulnerable people
especially children: Our vision is to create healthy generation as the resource
for the future.
IBU Foundation are partnering with Trocaire, a Ireland Donor to implement a
Community Based Disaster Risk Reduction Program in Aceh Barat in 2 years, to
implement the projects IBU Foundation are currently seek candidate to fill
position below:

1. Project Officer Community Based Disaster Risk Reduction (PO CBDRR)
Based in Meulaboh, Aceh Barat . (1 person)

Detail Functions/Results:

1. Programmatic management:
· managing all necessary efforts of the team, especially leading the effort of community
facilitators to deliver project indicators and providing supervision to the community facilitators
· delivering community training in DRR issue
· facilitating community in DRR action plan and implementation in collaboration with community facilitators; this includes, but not limited to, facilitating community
meeting, monitoring & evaluation, and stimulant grant disbursement process.
· conducting initial assessment in target village selection, done in collaboration with
community facilitators
· facilitating participatory assessment with the community in collaboration with community facilitators

2. Operation and Field Management
· monitoring and controlling project budget (incoming and outgoing)
· in collaboration with community facilitators, creating budget forecast in timely
manner·
· ensuring smooth relationship among the core team and the community in collaboration with community facilitators; it might include, but not limited to, organizational statement declaration to the community, conflict mediation, socialization of the project, and managing key persons cooperative attitude.

3. Advocay
· Facilitating stakeholders mapping, in collaboration with community facilitators
· Facilitating networking meeting with external agents that are in the referral system of the villages' DRR plan
· Building MoU as well as mediating the process of signing among village DRR group and
external agents
· Advocating with Meulaboh, West AcehDistrict Government officials on DRR institutionalizing

4. Reporting
· Building monthly, quarter an annual report for Program Director and donor.
· Establishing means of verification for the indicators and attach them in the report (monthly and quarterly)
· Building special report for troubleshooting, problems occured in the field and any other necessary situation deviated significantly from normal operation.

General Requirement :

1. Strata 1 on social study such as psychology, sociology, development economy, and education with good grade
2. Good communication and interpersonal skills
3. Fluency in written and spoken English and Bahasa Indonesia
4. Result and action oriented
5. Self-motivated, self-starter, strategically & tactically thinking, and self-driven person
6. Independent and quick learner, hard-worker and a good team player
7. Able to work under pressure and always put the integrity on the highest level
8. Woman are encourage to apply

Specific Requirement :

1. Minimum 1-2 years working experiences in social programs either in emergency preferably development setting. The experience should include a managerial experience at a minimum of 6 months
2. Solid working experience in computer office application (MS Office and preferably open office)
3. Good Project Management Skills
4. Good Personal Supervising skills
5. Strong working experience on humanitarian program and development setting
6. Have working experience on Community Based Disaster Risk Reduction, Community Development and Assessment Methodology such as Participatory Rural Appraisal/Participa tory Learning Action
7. Having skill on training and development for community members and government officials audience
8. Having skill on stakeholder mapping
9. Having skill on budgeting management and writing report on the experience
10. Having knowledge on GIS, MS Project application and MS Publisher is desirable
11. Having knowledge on UU no.24/2007 is desirable


2. Senior Community Facilitator Community Based Disaster Risk Reduction (SCF
CBDRR)
Based in Meulaboh, Aceh Barat. (1 person)

Detail Functions/Results:

1. Supporting Project Officer and CF Facilitating Community Members by
providing technical assistance and technical advice
· Providing technical assistance on leading the facilitation process of participative
assessment and action plan
· Handling, in collaboration with the whole team member, the production and dissemination of media communication materials (posters, flyers, theatre, and movie).
· Giving technical assistance to all activities done by the team as necessary
· Building coaching, advocay and training modules together with Project Officer and Program Coordinator.
· Providing evaluation of the project process in timely manner

2. Regularly building the capacity of Community Facilitator (CF)
· Providing coaching to build the capacity of CF in DRR issues as well as project management in timely manner
· Providing feedback to CF in order to help CF develop their service to the community

3. Training community members
· Train community members in disaster managements
· Train community members in project management, with support from project
manager.

4. Coordinating the effort with Project Officerand site manager
· Assisting Project Officeron building monthly report for Program Director that includes budget tracking, program indicators tracking and lessons learned
· Assisting project officeron building quarter report for the donor under Program Director supervision that includes budget tracking, program indicators tracking and lessons learned.
· Assisting project officerin building annual report for the donor under Program Director supervision that includes budget tracking, program indicators tracking and lessons learned.
· Assisting project officeron Establishing means of verification for the indicators and attach them in the report (monthly and quarterly)
· Assisting project officeron building special report for troubleshooting, problems occured in the field and any other necessary situation deviated significantly from normal operation.
· Assisting and working in collaboration with the whole team on several functions of the project officer

General Requirement

:
1. Strata 1 or Diploma 3 on social study such as Psychology, Sociology, Development
Economy, and Education and should also have GPA not less than 2.0 from reputable university
2. Good Communication and interpersonal skills
3. Fluency in spoken and written English, and also Bahasa Indonesia
4. Result oriented, openness to change, remains calm and in control under pressure
5. Respond positively on feedback and different point of view
6. Independent and quick learner, hard-worker and a good team player
7. Able to work under pressure and always put the integrity on the highest level
8. Woman are encourage to apply

Specific Requirement

1. Minimun 1-2 years working experience in social program either in emergency or development setting.
2. Solid working experience in computer office application (MS Office and preferably open office)
3. Strong working experience on humanitarian program and development setting
4. Have working experience on community based Disaster Risk Reduction is preferred
5. Have skills on community facilitation using participative methods
6. Having presentation skills in Bahasa Indonesia, Bahasa Aceh
7. Having skill on training and development for internal training, community members and government officials audience
8. Having skills on participatory community development and assessment
9. Having skill on budgeting management and writing report on the experience
10.Having knowledge on GIS, MS Project application and MS Publisher is desirable
11.Having knowledge on UU no.24/2007 is desirable


3. Community Facilitators Disaster Risk Reduction (CF CB DRR)
based in Meulaboh, Aceh Barat .(5 persons)

Detail Functions/Results:

1. Facilitating Community Members
· leading the facilitation process of participative assessment and action plan
· with support from Project officer, train and coach the community member in relevant DRR issues
· organize the training and coaching event as well as mandatory meetings (as mentioned in the log-frame)
· Handling, in collaboration with the whole team member, the production and dissemination of media communication materials (posters, flyers, theatre, and movie).
· Facilitating disaster simulation

2. Project troubleshooting
· handling problems occured in the community as a result of project activities
· suggest and recomend ideas to the project officer in order to solve the problems


3. Training community members
· Train community members in disaster managements
· Train community members in project management, with support from project officer

4. Coordinating the effort with project officerand site manager
· Assisting project officeron
building monthly report for Program Director that includes budget tracking,
program indicators tracking and lessons learned
· Assisting
project officeron building quarter report for the donor under Program Director supervision that includes budget tracking, program indicators tracking and lessons learned.
· Assisting project officerin building annual report for the donor under Program Director supervision that includes budget tracking, program indicators tracking and lessons learned.
· Assisting project officeron Establishing means of verification for the indicators and attach them in the report (monthly and quarterly)
· Assisting
project officeron
building special report for troubleshooting, problems occured in the field and
any other necessary situation deviated significantly from normal operation.
· Coordinating project activities with Site Manager in order to get the necessary support and to synchronize site office development with project activities.
· Assisting and working in collaboration with the whole team on several functions of the project officer

Requirement

1. Dedicated person with age between 23 – 30 years old
2. Local Aceh People is preferred with fluency of Aceh languange
3. Strata I or diploma 3 on social study such as Psychology, Sociology, Development Economy and Education
4. Strong Communication and Interpersonal skill
5. Have a good written and spoken English is addition
6. Having experience in community facilitation with participative methods
7. Should have SIM C and can drive a motorcycle
8. Having skill on training and development for internal training, community members and government officials audience
9. Having skill on participative assessment method and its tools
10. Independent and quick learner, hard-worker and a good team player
11. Willing to live and work in the village where program implemented

Please send your application, comprehensive resume together with recent photograph and related document, to the email address below (max 120 kb) before June 18th 2009 (put position as email subject).
Send to: hr@ibufoundation. or.id
Closing date: June 18, 2009
Only short-list qualified candidates will be contacted for selection test.
General and Specific Requirement for above position are below:

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