Vacancy - Hong Kong Red Cross: Finance and Administration Manager

Hong Kong Red Cross, with liaison office in Jakarta and field offices in Lhokseumawe and Mataram, is looking for a Finance & Administration Manager.

Job Description

· Reporting to our Head of Delegation. the position will initially be based in Jakarta and
later be transferred to Lhokseumawe or Mataram. Frequent travel between the
offices may be required.

· With the assistance of our Finance & Admin Assistants in Jakarta, Lhokseumawe
and Mataram, oversee all the finance, administration and HR matters for our
three offices.

· Prepare monthly financial reports and quarterly budgets and submit to our headquarter in
Hong Kong.

· Monitor and manage the cash flows of the three offices.

· Monitor the daily expenses of the three offices, ensuring that expenses are within
budget and following the proper approval channels as per HKRC’s financial
guidelines.

· Monitor the utilization of our program funds by our program partners, ensuring that
proper records are kept and funds are properly utilized as per the respective
program MOUs.

· Liaise with IFRC regarding all HR matters for our national staff. Ensure that
IFRC’s Human Resource Regulations and Code of Conducts are adhered to by all
our national staff.

· Manage and monitor the performance of our admin and support staff, ensuring that our program delegates and staff are receiving the best support service.

· Manage the office facilities including but not limited to – premise rental and
maintenance; utilities & telecommunication; acquisition, maintenance &
disposal of office equipment; procurement of office stationary and supplies.

· Provide support to our expatriate delegates and guests including but not limited to –
KITAS and visa matters; travel arrangements; accommodation rental &
maintenance; daily transportation.

· Liaise with IFRC regarding security matters especially the security of our Lhokseumawe operation.

Qualification

· Diploma or Degree Holder, preferably with accounting qualifications (e.g. ACCA)

· Minimum 5 years relevant experience in accounting, administration and HR matters.
Experience as office manager will be an advantage.

· Fluent English (both oral and written). Must be able to communicate independently with our headquarter staff and expatriate delegates.

· Good report writing and presentation skills.

· Good computer skills (Word, Excel, PowerPoint, Outlook).

· Must be able to be based in Lhokseumawe or Mataram for at least 2 years and can
handle frequent travels.

· Mature, independent, pro-active, high integrity, with a strong drive of
self-improvement and providing the best service.

· Experienced in managing junior staff from diverse background, with the tactfulness to
handle misbehaving staff and the maturity to administer disciplinary measures
when required.

Interested parties please email your applications to robert.li@redcross. org.hk to the
attention of Finance & Administration Delegate, Hong Kong Red Cross, latest
on 26 June 2009.