The United Nations Development Programme (UNDP) is seeking qualified individuals for the following vacant position:
Post Title: ART GOLD Indonesia Communication Officer (part-time/office based 20 hours per week)
Department/Unit: Governance Unit
Reports to: ART GOLD Indonesia CTA
Duty Station: Jakarta with travel to the region(s)
Duration of Assignment: 12 months
Post Level: Equivalent to NOA
Interested parties to please response to loui.thenu@undp. org provided with Motivation Letter & latest CV by Thursday, 21 May 2009
II. Background Information
In 1999, through path-breaking legislations, Indonesia engaged in a process of radical decentralization. This initiative has bestowed new powers for the regions and to the special autonomy agreements for Papua and Aceh. The change has also created confusion over overlapping roles and responsibilities between provinces and districts as well as concerns over the extent of proliferation of new provinces and districts. Decentralization has not always led to an effective transfer of power and resources from the central government to local governments in order to better serve the communities and citizens, improve welfare, and revitalize the economy.
ART GOLD is a UNDP-led international cooperation initiative currently operating in eighteen countries in Latin America, Africa, Europe, and Asia. The initiative brings together several United Nations Agencies and promotes a new type of multilateralism in which the United Nations system works with Governments to promote the active participation of local communities and social actors from the South and the North. ART GOLD programs create and support innovative partnerships within a global system of cooperation that links local, national, and international actors. It enables them to work together more effectively towards achieving the Millennium Development Goals through an area-based approach to governance and development. Participants include donor countries, United Nations agencies, Governments at the national, regional, and local levels, cities, decentralized cooperation actors, associations, universities, private sector organizations, and
non-governmental organizations. Through the ART framework programs these decentralized actors work towards the achievements of the MDGs in the respective countries not only by financing the Programs but also through engaging into long-term partnerships geared at exchanging experience and technical knowledge.
III. Scope of Work
Summary of key functions:
Under the direct supervision of the ART GOLD Indonesia (AGI) Chief Technical Advisor, the incumbent shall be in charge of communicating ART GOLD Indonesia’s activities and achievements through AGI’s newsletter, periodical news-releases, pamphlets, and a consistent communication strategy:
The Communication Officer is responsible for the communication and outreach strategies, mechanisms and action plans to advocate and increase exposure on the implementation the AGI in Indonesia and in the provinces. The Communication Officer will be responsible for ensuring that outreach mechanisms and action plans are strategic and relevant to the decentralization context in Indonesia.
The Communication Officer is responsible for ensuring that the communication strategy is set up among AGI area-based teams, and the outreach strategy are well exposed for relevant stakeholders in the decentralization context in Indonesia, i.e. the general public, the central government and province-level government, the international development partners working in similar areas of decentralization in Indonesia, and donors. The Communication Officer reports to ART GOLD Indonesia CTA.
As part of an overall AGI communication and outreach strategies, the Communication Officer will be responsible for:
Design a communication strategy for AGI;
Write regular news-releases on AGI’s activities and achievements, at the national, provincial and international levels.
Ensure all AGI written material is cleared by UNDP CO, by following the procedures in place and ensuring all UNDP standards are respected.
Ensure that AGI publishes at least two newsletters a year (drafting, writing, designing, and liaising with publishing house).
Assist in event organizing when AGI receives international decentralized cooperation missions, or holds activities that require such events.
Liaise with ART GOLD’s communication officer in the Geneva Headquarters, to enrich ART International’s website with news on ART GOLD Indonesia.
Assist the CTA in communication tasks with donors, potential partners, and ART GOLD’s headquarters in Geneva.
Perform any other duties if and when required by the CTA.
Prepare communication strategy and work plan including timeframe, stages, steps, etc. to ensure regular communication among all AGI area-based teams.
Ensure adequate information is available so that all relevant and potential contributors are informed of development needs and priorities in program provinces.
Ensure that AGI lessons are documented and analytical work captured in reports. Ensure that such reports and documents are of high quality and that they are shared effectively with relevant partners including government at national level, civil society and donors supporting decentralization efforts in Indonesia.
Work closely with the area managers and officers at province level to ensure the program is acknowledged in the dissemination of project information and in the materials related to outreach activities.
Write and edit articles, newsletters, fact sheets and other information materials as required;
Ensure open and inclusive communication with partners and stakeholders. Establish and maintain effective and timely communications and information mechanisms.
Ensure continuous dialogue with other international partners working in AGI provinces or on similar issues in Indonesia to ensure collaboration and coordination when appropriate.
Outreach and visibility:
1. Prepare outreach strategy and work plan including timeframe, budget, stages, steps, etc. to the general public, the international development partners working in similar areas of decentralization in Indonesia, and donors;
2. Prepare and arrange for the publication of media releases, draft correspondence, other information publications;
3. Devise activities/publicat ions, distribution lists etc. for AGI projects that will serve to strengthen/improve their image amongst diverse audiences including donors, internal UNDP (on the national and international level) and the general public;
4. Organize and manage seminars, workshops, press conferences and briefing meetings;
5. Develop and maintain a strong network with relevant stakeholders in the decentralization context in Indonesia to foster better understanding of AGI programme;
1. Liaise with suppliers for printing and delivery of communication materials;
2. Liaise and follow up with finance on all purchase orders to ensure payments made to suppliers for communication activities.
IV. Competencies and Critical Success Factors
- Demonstrates integrity by modeling the UN’s values and ethical standards.
- Promotes the vision, mission, and strategic goals of UNDP.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
- Treats all people fairly without favoritism.
Operational Aspect of Project Management
- Has demonstrated knowledge and experience in working on decentralization / international development projects.
- Ability to work independently and in an organized manner.
Communications and Networking
- Demonstrates strong oral and written communication skills as well as strong diplomatic/mediatio n skills, and public relation skills.
- Has excellent written communication skill, with analytic capacity and ability to document and communicate project outputs and relevant findings to relevant partners.
- Proven networking, team-building, organizational and communication skills and ability to build strong relationships with government and other external actors
Knowledge Management and Learning
- Shares knowledge and experience.
Management and Leadership
- Demonstrates strong analytical and management skills.
- Consistently approaches work with energy and a positive, constructive attitude.
- Remains calm, in control and good humored even under pressure.
- Demonstrates openness to change and ability to manage complexities.
V. Recruitment Qualifications
Bachelor degree or Master degree in public relations, communications, journalism, international relations, other relevant discipline, or its equivalent.
· For Bachelor degree: 5 (six) years of professional experience in public information or related fields of work;
· For Master degree: 2 (two) years of professional experience in public information or related fields of work;
· Knowledge of decentralization would be an asset;
· Good experience in the production and development of public information and advocacy materials;
· A network of contacts and familiarity in working with media in Indonesia at the local, national and international levels is an advantage;
· Good interpersonal and communication skills;
· The ability to adapt messages to culturally diverse audiences;
· Knowledge of the UNDP mandate and its programme of activities;
· Good analytical and presentation skills;
· A good command of ICT applications; and
· The ability to work on personal initiative and as a member of a team.
Excellent command of English and Bahasa Indonesia, both spoken and written. Spanish or Italian would be an asset, but are not required.
VI. OTHER SELECTION CRITERIA
The Communication Officer is a highly professional and practical person who is able to work at all levels of Indonesian government, engage with a range of civil society actors, as well as interact with donors.
The successful Communication Officer has excellent communication and facilitation skills and is a good team player with strong interpersonal skills. He/she must have good organizational and planning skills and be able to handle many tasks in timely manner.