LOWONGAN NGO - FAO PROJECT OFFICE (Personal Assistant)

LOWONGAN NGO

Location : FAO Project Office, 6th floor, Directorate of Animal Health,
Building C, Ministry of Agriculture, Ragunan, South Jakarta, INDONESIA

Application Deadline: 07-Apr-09

Type of Contract: Other

Languages Required: English

Expected Duration of Assignment: 3 months with possibility of extension

Background

THIS IS FAO POST, PLEASE SEND DIRECTLY APPLICATION IN LINE WITH APPLICATION
PROCEDURE AS OUTLINED BELOW

I. Organizational Context

Food and Agriculture Organization (FAO) is a United Nation agency which
provides technical assistance in Indonesia. One of our projects since 2006
provides support for the control of Avian Influenza, in cooperation with
national and regional Indonesian government livestock authorities. Project
activities are conducted in various locations nationwide.
Under the overall supervision of the FAO Representative in Indonesia, and
direct supervision of the Chief Technical Advisor (CTA) in close
coordination with the Translation and Administrative teams, the Personal
Assistant will provide personal administrative and translation support to
the Project CTA, OSRO/INS/604/ USA.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of key functions:

* Assist the activities of Project Chief Technical Adviser especially
for daily activities schedule and driver management;
* Prepare travel arrangements (ITA preparation, security clearance,
hotel reservations, budget estimations, etc) for travels of Project Chief
Technical Adviser and other International Staffs as requested;
* Coordinate scheduling of meetings and appointments for the Project
Chief Technical Adviser;
* Assist the Project Chief Technical Adviser to organize and archive
information, including written and electronic project materials;
* Draft routine correspondence, memoranda, and reports from oral
instructions, previous correspondence or other available information sources
in accordance with standard office procedures;
* Maintain the document filing system both hard copy and electronic,
receive/send correspondence, and direct communications to the persons
concerned, maintain records of such communications, and respond to routine
enquiries;
* Attend meetings with Project Chief Technical Adviser (when required)
and be responsible for taking minutes of meetings;
* Assist other international staff with administration issues, Travel
Expense Claims, and other requests;
* Act as focal point between FAO and Tufts Cummings School of
Veterinary Medicine especially in relation to staff administration and visit
issues;
* When necessary, assist administrative team with preparation of
meetings, field visits, seminars, workshops, etc.;
* Perform other related duties as required.

III. Impact of Results

The key results have an impact on the success of FAO/ GOI Avian Influenza
Control Programme implementation in Indonesia.

Competencies

IV. Competencies

* Demonstrates commitment to FAO vision, mission and values
* Displays cultural, gender, religion, race, nationality and age
sensitivity and adaptability
* Contributes effectively to team work and team outcomes
* Consistently approaches work with energy and a positive,
constructive attitude.
* Demonstrates openness to change and ability to manage complexities.
* Ability to plan own work, manage conflicting priorities and work
under pressure of tight and conflicting deadlines.
* Ability to work without direct supervision
* Demonstrates strong oral and written communication skills as well as
interpersonal and public relation skills.

Required Skills and Experience

V. Recruitment Qualifications

Education:

* Diploma Degree

Experience:

* Minimum of 5 years experience in the relevant field
* Previous working experience in international organizations,
particularly with FAO or other UN agencies will be an added advantage
* Professional credentials as translator from an accredited
institutions
* Excellent memo composition and typing skills
* Proficiency in MS Office, particularly Word, Excel and Powerpoint

Language Requirements:

* Excellent written and spoken English skills, fluent in Bahasa
Indonesia

All applications should be addressed to

Operations Support Unit
Office of the FAO Representative in
11th Floor Menara Thamrin Building
Jl. M. H. Thamrin Kav 3 Jakarta 10250
Email address: FAO-ID@fao.org

Interested and qualified applicants should submit a one-page cover letter
and updated curriculum vitae (CV in English) together with complete contact
details of three professional references.