Tuesday, April 14, 2009

Lowongan NGO - IFRC : Banda Aceh

International Federation Red Cross and Red Crescent Societies (IFRC) is looking for a person to fill the post of:

1. HR Officer

Based of assignment : Banda Aceh
No. of hired : 1 person
Type of Contract : Fixed Term

Key tasks and responsibilities

1. Receive and register all CVs sent to HR for all open positions. File all CV’s received, simultaneously and assist in the selection of candidates by preparing a file of pre-selected candidates matching the set criteria in the job description.
2. In conjunction with the administration departments’ integration agreement focal point, be responsible for ensuring that all HR documents are collated and in order for the HR files. Crate a checklist for all PNS, liaise with them as necessary to ensure Federation delegate files are complete.
3. Assist the Senior HR Officer (s) in the administration and organization of training for all staff (national plus delegates) of the Federation;
4. Process the request for staff, ensuring that a job description, advert, salary grade, short list (first cut), and letter of offers.
5. Process the administration fro new staff, i.e. ensuring a personnel file is opened and all documents according to the checklists are collated and placed on the file.
6. Organize interview panels (inform and select panelist of the schedule, prepare relevant documents for the interviewers) . Assist to organize testing if applicable. Assist in administration arrangement of the process by booking room etc.
7. Organise briefing/debriefing and induction schedules for staff deployed by the Federation as required, coordinate with relevant personnel.
8. Responsible and maintain the record keeping of:
a. Health insurance claims for all staff;
b. Staff leave record, R/R and prepare monthly balance of leave for national and international staff;
c. Process and follow up ingoing and outgoing email for registering contract; manpower; pay slips; tax report; insurance cards to be distributed.
All record keeping to be finalized in an efficient manner, ensuring that all respective record keeping is completed by each month end. Maintain the individual personnel records of staff, with respect to these matters.
9. Responsible for all national staff personal files, ensuring that all relevant documentation on each file, at the end of the recruitment and selection process.
10. Maintain the filling and archiving systems for HR unit.
11. Provide translation the document if any.
12. Backstop other members of Human Resources Unit team in absences or when workload dictates.
13. Others works that may assigned by the supervisor.

Requirement
· A relevant qualification in administration or equivalent ( HR qualification is preferred );
· Secretarial knowledge essential
· Experience in Humanitarian organization, 3 years relevant experience in an HR/administrative role;
· Experience with extensive Human Resource support functions in large company or firm is preferred;

Skill/Knowledge
· Basic MS-Windows software applications. Practical knowledge of computers (Windows, spreadsheets, database, lotus, word processing, e-mail);
· Office organizational and secretarial skills
· Fluency in English and Bahasa Indonesia
· Ability to learn new software i.e. MS-Access

Competencies
· Ability to work within context of governmental regulations and bureaucracy
· Ability to negotiate with service providers i.e. medical insurance coverage
· Effective trouble-shooting abilities
· Able to work long hours, and overtime, to accomplish complex tasks.

Your application, curriculum vitae and supporting documents will be received by the latest on 20
· acheh.loker@ ifrc.org or
· HRD IFRC, Jln. Ajun Jeumpiet No. 18 B, Desa Ajun Jeumpiet, Kec. Darul Imarah, Aceh Besar 23353

Please write the position and location as email subject or at the left corner of the envelope. Only short-listed candidates will be notified.

Kindly disseminate to among your colleagues necessarily.

Thank you and kindest regards
Recruitment Team

2. Administration Manager


No of Hired : 1 Person
Base of Assignment : Banda Aceh
Type of contract : Fixed term


Duties and Responsibilities:
· Manages complex administration autonomously
· Communicates in English and national language autonomously
· Executes day to day office management autonomously
· Trains and supervises admin staff about admin form and admin policy
· Coordination with compound assistant and admin officer to placing visitor or delegate
stay at house.
· Interview to find short list of admin assistant
· Manages staff and implements staff employment policy
· Develops admin tools and ensures implementation
· Ensures information flow for HR issues, advise management on HR customs and legal environment
· Participates and advises management for HR policy (staff regulation, training)
· Supervise admin assistant who responsible to renew and extend visa.
· Supervise admin for make sure we always have office stock
· Supervise admin for handling and disbursing petty cash
· Check
and supervise office clean (situation) coordination with admin officer who
Supervise cleaner
· Coordination with transport officer for any arrangement for visitor
· Request to payment to finance to pay telephone, electricity and water bill for house and office
· Follow up payment to finance to all request from admin department
· Give recommendation for extend or terminate contract for house delegate
· Supervise admin task for admin in Calang and Lamno
(Will support them with office needed), also supervise they working advance for office needed
· Working with mover’s company coordination with admin in Jakarta for arranging personal effect from new delegate or delegate end of mission. (arrange supporting document for clearance stuff in custom and immigration)
· Responsible for request any maintenance need thru compound and logistic department.
· Submit narrative report about admin site every month to operation officer
· Supervising of Security issues


Qualifications:
· At least Master degree in relevant discipline
· Minimum 5 years experience in relevant field
· Precise and analytical worker
· Diplomatic, team work, friendly, honest
· Flexible and able to manage problems on his/her own
· Indonesian nationally
· Very good working knowledge of English and Indonesian, Aceh language are prefer
· Basic accounting skills
· Good typing skills

Your application, curriculum vitae and supporting documents will be received by the latest on 24 April 2009 to:
· acheh.loker@ ifrc.org or
· HRD IFRC, Jln. Ajun Jeumpiet No. 18 B, Desa Ajun Jeumpiet, Kec. Darul Imarah, Aceh Besar 23353

Please write the position and location as email subject or at the left corner of the envelope. Only short-listed candidates will be notified.

Kindly disseminate to among your colleagues necessarily.

Thank you and kindest regards
Recruitment Team

3. Organizational Development Officer

Based of Assignment : Banda Aceh
No. of Hired : 2 persons
Type of Contract : Fixed Term

Key tasks and responsibilities

1. Work with PMI National Headquarters and the NAD and branches to develop and implement the PMI finance system at the Chapter and Branch level in NAD.
2. Work with PMI National Headquarters and the NAD and branches to develop and implement a Capacity building including OD-CB training and proposal development
3. Assist the Branch Development Delegate (BDD) in the implementation of Organisational Development and Humanitarian Values programmes in NAD Province
4. Assist BDD in Capacity Building of NAD Province and Branches for sustainable development
5. Assist the BDD to produce timely and accurate information materials on the progress of PMI’s role in the tsunami operation for PMI and it’s Movement Partners.
6. Translate material and presentations from English to Bahasa Indonesia and/or Achenese and support the BDD with interpretation when needed.
7. Filling and general administration work for the OD programme in the Indonesia delegation, Banda Aceh.
8. Maintain Federation standard financial management.

Requirement
· University Degree
· Previous working with one of International RC/RC Movement component is required
· Experience in writing narrative and financial report
· Experience in planning and managing budgets

Skill/Knowledge
· Skills in computer software systems
· Presentation skills in English and Bahasa Indonesia/Achenese
· Excellent English skills written and verbal
· Able and wiling to work with established procedures and policies
· Strong sense of responsibility and control

Pls submit your application, curriculum vitae, supporting documents and salary expectation at the latest date on 23 April 2009 to IFRC HR Unit :
· Email: acheh.loker@ ifrc.orgor
· Address: Jln. Ajun Jeumpiet No. 18B, Desa Ajun Jeumpiet, Kec. Darul Imarah, Aceh Besar 23353

Pls write the position and location as email subject or at the left corner of the envelope. Only short-listed candidates will be notified.

Recruitment Team

No comments:

Post a Comment