The United Methodist Committee on Relief, Non-Governmental Organization (UMCOR-NGO) (www.umcor-ngo. org) is a nonprofit
organization that provides transitional development and relief assistance to
communities in need around the world. UMCOR-NGO’s Indonesia Mission (UMCOR-Indonesia) is seeking an Administrative Assistant cum Receptionist to be based in Bireuen to support operations and project implementation for 3 months with possible extension with the following tasks:
Administration:
* Perform secretarial duties including, answering, sending and receiving letters and/or fax;
* Translate documents from/to Bahasa as needed;
* Establish and maintain good filing system;
* Liaise with local authorities in processing relevant permits and registration required for expatriates and for UMCOR’s works at field office level;
* Implement administration procedures;
Human Resources:
* Supervise, monitor and evaluate support staff (Drivers, Security Guards, Office Cleaner, and Cook) in performance of their duties;
* Act as human resources person in charge under the supervision of the Human Resources and Operations Manager, in implementing personnel policies;
* Orient staff on UMCOR’s administrative and personnel policies;
Logistics:
* Monitor driver activity log sheet and expenses claim;
* Be responsible to maintain vehicles and motorbikes;
* Keep track and maintain the stock of office consumables and stationary;
* Make travel and accommodation arrangement;
* Be responsible to organize transport needs;
REQUIREMENTS:
* Minimum two years experiences in administration,
preferably with NGOs
* Education background from administration or
economics;
* Good oral and written English language skills;
* Good computer skills (Microsoft Word, Excel and e-mail);
* Ability to manage varied workloads simultaneously
and prioritize tasks;
* Strong office organizational skills;
* Excellent interpersonal, organizational and communication skills;
* Highly responsible, reliable, honest and punctual;
The vacancy description above is available in attachment.
To apply for this position
please send a cover letter and CV in English to UMCOR
Indonesia Mission Office, Kompleks TASBI Blok RR 141, Medan 20122. Applicants
are encouraged to applythrough
emailat angeline@umcor. or.id by 12th September 2009. “Application for Administrative Assistant” should be
written on the envelope or as a subject of your e-mail. No phone calls, please. Only shortlisted applicants will be
contacted. Thank you for your interest
in UMCOR-Indonesia.
Showing posts with label administrative assistant. Show all posts
Showing posts with label administrative assistant. Show all posts
Monday, September 7, 2009
Friday, July 10, 2009
NGO Vacancy - The Adventist Development and Relief Agency (ADRA) Indonesia : Administrative Assistant
The Adventist Development and Relief Agency (ADRA) Indonesia is an independent humanitarian agency established in 1984 by the seventh-day Adventist Church for the specific purpose of individual and community development and disaster relief in Indonesia. The basis for its existence, its reason for being, is to show God's love and example by living for, helping and working with those in need in community development and disaster relief programs.
Position: Administrative Assistant
Employer: ADRA Indonesia
Duty Station: Jakarta
Contract: 6 months (with potential to extend)
Supervisor: Program Director
Experience and Qualifications:
- D-3 Diploma or Sarjana Strata 1 (Sarjana S-1) degree in Secretarial Science/Office administration, management and relevant field.
-2 (two) years work experience in administration
-Must have a working experience as a logistician or in similar experiences is a preferable
-Highly organized , self motivated, initiative and have above average interpersonal skills
-Professional attitude and team spirit.
-Accurate, reliable, discrete and with sound judgment.
-Good in time management skill
-Willing to improve knowledge through reading, attending courses or seminars, etc.
-Able to communicate in English both oral and written
-Fluent in Indonesian language
-Computer literate
-Honest
Job Summary:
-Provide office organization and administrative support services
-Provide backup support for logistics, warehousing and secretarial services.
-Format, produce and distribute reports and documents
-Facilitate communication between and among staff
-Organize and maintain translated documents
-Ensure that ethics and protocols during interpretation are followed.
-Organize transportation, flight bookings and pick-ups
-Provide back up support services regarding HR matters
-Liaise with suppliers and arrange for contracts
-Arrange, oversee, procure and distribute supplies and equipment
-Ensure that protocols for procurement and supply are strictly followed in an ethical and timely manner
-Ensure that all documents of procurement and supply are well organized
-Keep and maintain assets/equipment and supplies
-Ensure that visitors and guests are well received and treated
-Maintain a daily log of activities
-Participate in training sessions and meetings as requested
-Perform other duties as may be assigned by the Supervisor
Subject of the email: Administrative Assistant
Please visit this link:
http://www.adraindo nesia.org/ news-and- events/jobs. php
and fill out the online application form.
Please submit your online Application Form before July 22, 2009
Position: Administrative Assistant
Employer: ADRA Indonesia
Duty Station: Jakarta
Contract: 6 months (with potential to extend)
Supervisor: Program Director
Experience and Qualifications:
- D-3 Diploma or Sarjana Strata 1 (Sarjana S-1) degree in Secretarial Science/Office administration, management and relevant field.
-2 (two) years work experience in administration
-Must have a working experience as a logistician or in similar experiences is a preferable
-Highly organized , self motivated, initiative and have above average interpersonal skills
-Professional attitude and team spirit.
-Accurate, reliable, discrete and with sound judgment.
-Good in time management skill
-Willing to improve knowledge through reading, attending courses or seminars, etc.
-Able to communicate in English both oral and written
-Fluent in Indonesian language
-Computer literate
-Honest
Job Summary:
-Provide office organization and administrative support services
-Provide backup support for logistics, warehousing and secretarial services.
-Format, produce and distribute reports and documents
-Facilitate communication between and among staff
-Organize and maintain translated documents
-Ensure that ethics and protocols during interpretation are followed.
-Organize transportation, flight bookings and pick-ups
-Provide back up support services regarding HR matters
-Liaise with suppliers and arrange for contracts
-Arrange, oversee, procure and distribute supplies and equipment
-Ensure that protocols for procurement and supply are strictly followed in an ethical and timely manner
-Ensure that all documents of procurement and supply are well organized
-Keep and maintain assets/equipment and supplies
-Ensure that visitors and guests are well received and treated
-Maintain a daily log of activities
-Participate in training sessions and meetings as requested
-Perform other duties as may be assigned by the Supervisor
Subject of the email: Administrative Assistant
Please visit this link:
http://www.adraindo nesia.org/ news-and- events/jobs. php
and fill out the online application form.
Please submit your online Application Form before July 22, 2009
Tuesday, July 7, 2009
Vacancy - ADRA Indonesia
The Adventist Development and Relief Agency (ADRA) Indonesia is an independent humanitarian agency established in 1984 by the seventh-day Adventist Church for the specific purpose of individual and community development and disaster relief in Indonesia. The basis for its existence, its reason for being, is to show God's love and example by living for, helping and working with those in need in community development and disaster relief programs.
Currently ADRA Indonesia is seeking a qualified candidate to fill the following position for Health and Nutrition Project (HANEP) located at Sangihe Talaud:
Position: Project Coordinator
Employer: ADRA Indonesia
Duty Station: Sangihe, North Sulawesi
Contract: 1 year (with potential to extend)
Supervisor: Program Director
Experience and Qualifications:
•A degree or background in public health, social science, international development, administrative
management, community-based programs and relevant field •2 (two) years work experience in health promotion especially in HIV programs •Strong technical knowledge of the HIV and AIDS pandemic •Experience in designing and implementing M&E strategies •Demonstrated capacity to lobby and persuade others •Dynamic and innovative lecturer and trainer •Proven ability to work in a dynamic stressful environment •Excellent interpersonal skills, professional attitude and team spirit •Above average ethical standards •Highly organized, innovative, and have high integrity •Willing to improve knowledge through reading, attending courses or seminars, etc. •Advanced English, both oral and written, communication skills •Knowledge in Indonesian language is preferable
Job Summary:
• Develop a Detailed Implementation Plan based on the concept note and rapid assessment in the project area
• Hire, lead and where necessary train Project Staff in accordance with ADRA policies
Prepare the monthly activity report and other reports as required to ADRA and donors as required.
• Monitor project staff activities to ensure a high standard of work is maintained, providing support and training as necessary
• Maintain project budget controls
• Prepare correspondence and other material as required
• Coordinate meetings as required
• Coordinate and conduct training sessions as required
• Maintain office work areas in a clean and tidy way
• Liaise and lobby with government authorities in all aspect of the project life cycle
• Ensure implementation of all activities based on the agreement, approved proposal and budget
• Participate in capacity building programs
• Prepare and submit timely, quality reports as required by the Program Director
• Instigate and coordinate project and staff evaluations as necessary
• Initiate and coordinate the conducting of surveys, analyzing and presenting findings
• Assist in the orientation and human resource development of all project staff
• Assist in maintaining a good team spirit, initiating change as required
• Ensure Project Assets are kept safe
Subject of the email: Project Coordinator
Note: email not more than 200kb
Position: Health Officer (2 vacancies)
Employer: ADRA Indonesia
Duty Station: Sangihe, North Sulawesi
Contract: 1 year (with potential to extend)
Supervisor: Project Coordinator
Experience and Qualifications:
•Master's degree in public health, social science, and relevant field •2 (two) years work experience in health promotion especially in Mother and Child Health •Strong technical knowledge in Mother and Child health programs •Experience in designing and implementing M&E strategies •Demonstrated capacity to lobby and persuade others •Dynamic and innovative lecturer and trainer •Proven ability to work in a dynamic stressful environment •Excellent interpersonal skills, professional attitude and team spirit. •Good in time management skill •Willing to improve knowledge through reading, attending courses or seminars, etc.•Able to communicate in English both oral and written •Fluent in Indonesian language
Job Summary:
•Mobilize and identify health workers (nurses, midwives, traditional birth attendants, and volunteers)•Organize 14 Village Health Committee (VHC) which compose of health workers and/or volunteers •Conduct baseline survey to assess the extent of malnutrition in the target areas
• Conduct focus group discussion among the health volunteers and Village Health Committee to analyze the malnutrition situation based on the baseline survey
• Assist in setting up of goals based on the malnutrition situation among the priority areas
• Conduct growth monitoring and promotion among the identified children under five
• Facilitate positive deviance inquiry among the poor families with well-nourished children
• Design health and nutrition education program based on the positive deviance inquiry findings
• Facilitate the monthly 12-days health and nutrition education program which covers the topics but not limited to; good feeding practices, good caring practices, and good health-seeking practices
• Conduct health counseling sessions among the mothers/caretakers from time to time and/ or integration during the health and nutrition education program
• Facilitate the vital events monitoring. Vital events include births, deaths, particularly infants and children under five years of age, maternal deaths, and in and out migration among the neighborhood of the priority areas
• Train and facilitate health workers in conducting vitamin supplementation among children
• Ensure implementation of all activities based on the agreement, approved proposal and budget
• Prepare and submit timely, quality reports as required
• Perform other related duties assigned by the Project Coordinator
Subject of the email: Health Officer
Note: email not more than 200kb
Position: Administrative Assistant
Employer: ADRA Indonesia
Duty Station: Sangihe, North Sulawesi
Contract: 1 year (with potential to extend)
Supervisor: Project Coordinator
Experience and Qualifications:
• D-3 Diploma or Sarjana Strata 1 (Sarjana S-1) degree in Secretarial Science/Office administration, management and relevant field.
• 2 (two) years work experience in administration
• Must have a working experience as a logistician or in similar experiences is a preferable
• Highly organized , self motivated, initiative and have above average interpersonal skills
• Professional attitude and team spirit.
• Accurate, reliable, discrete and with sound judgment.
• Good in time management skill
• Willing to improve knowledge through reading, attending courses or seminars, etc.
• Able to communicate in English both oral and written
• Fluent in Indonesian language
• Computer literate
• Honest
Job Summary:
• Provide office organization and administrative support services
• Provide IT support services and training to field staff. Ensure IT issues are addressed promptly and training needs are provided as required
• Provide backup support for logistics, warehousing and secretarial services.
• Format, produce and distribute reports and documents
• Facilitate communication between and among projects staff
• Organize and maintain translated documents
• Ensure that ethics and protocols during interpretation are followed.
• Organize transportation, flight bookings and pick-ups
• Provide back up support services regarding HR matters
• Liaise with suppliers and arrange for contracts
• Arrange, oversee, procure and distribute supplies and equipment
• Ensure that protocols for procurement and supply are strictly followed in an ethical and timely manner
• Ensure that all documents of procurement and supply are well organized
• Keep and maintain assets/equipment and supplies
• Ensure that visitors and guests are well received and treated
• Maintain a daily log of activities
• Participate in training sessions and meetings as requested
• Perform other duties as may be assigned by the Project Coordinator
Please submit your application letter, CV and supportive documents before July 22, 2009 by email to: job_applications@ adraindonesia. org
Subject of the email: Admin/ Logistics Officer
Note: email not more than 200kb
Position: Cashier
Employer: ADRA Indonesia
Duty Station: Sangihe, North Sulawesi
Contract: 1 year (with potential to extend)
Supervisor: Project Coordinator
Experience and Qualifications:
• D-3 Diploma or Sarjana Strata 1 (Sarjana S-1) degree in accounting, mathematics, and other relevant field
• 2 (two) years work experience in finance or business administration
• Highly organized , self motivated, have initiative and above average interpersonal skills
• Professional attitude and team spirit.
• Accurate, reliable, discrete and with sound judgment.
• Good in time management skill
• Willing to improve knowledge through reading, attending courses or seminars, etc.
• Able to communicate in English both oral and written
• Computer literate
• Honest
Job Summary:
• Timely provision of petty cash and replenishment requests
• Enforce policies, procedures and protocols in regards to project assets and finance operations
• Complete banking transactions and reconciliations securely and accurately
• Distribute and record project equipment to authorized personnel
• Update asset registration and send regular report to the country office
• Ensure financial reports are acquired and distributed to authorized personnel in a timely manner
• Oversee housekeeping staff's quality of work and ensure they have sufficient supplies to carry out their assignment
• Check timesheets submitted monthly are correctly filled out
• Ensure confidentiality of financial records and access by authorized personnel only
• Backup electronic financial records daily and maintaining log of backup history
• Distribute staff payroll slips and maintain confidentiality of payroll transactions
• Pay bills on time
• Coordinate bank signatories and financial needs
• Maintain daily log of work activities
• Ensure accuracy and authenticity of all transactions
• File and maintain financial record filing system
Subject of the email: Cashier
Note: email not more than 200kb
Please submit your application letter, CV and supportive documents before July 22, 2009 by email to job_applications@ adraindonesia. org
Only short-listed candidates will be notified. ADRA Indonesia gives an equal opportunity employment regardless of race, gender or religion.
Currently ADRA Indonesia is seeking a qualified candidate to fill the following position for Health and Nutrition Project (HANEP) located at Sangihe Talaud:
Position: Project Coordinator
Employer: ADRA Indonesia
Duty Station: Sangihe, North Sulawesi
Contract: 1 year (with potential to extend)
Supervisor: Program Director
Experience and Qualifications:
•A degree or background in public health, social science, international development, administrative
management, community-based programs and relevant field •2 (two) years work experience in health promotion especially in HIV programs •Strong technical knowledge of the HIV and AIDS pandemic •Experience in designing and implementing M&E strategies •Demonstrated capacity to lobby and persuade others •Dynamic and innovative lecturer and trainer •Proven ability to work in a dynamic stressful environment •Excellent interpersonal skills, professional attitude and team spirit •Above average ethical standards •Highly organized, innovative, and have high integrity •Willing to improve knowledge through reading, attending courses or seminars, etc. •Advanced English, both oral and written, communication skills •Knowledge in Indonesian language is preferable
Job Summary:
• Develop a Detailed Implementation Plan based on the concept note and rapid assessment in the project area
• Hire, lead and where necessary train Project Staff in accordance with ADRA policies
Prepare the monthly activity report and other reports as required to ADRA and donors as required.
• Monitor project staff activities to ensure a high standard of work is maintained, providing support and training as necessary
• Maintain project budget controls
• Prepare correspondence and other material as required
• Coordinate meetings as required
• Coordinate and conduct training sessions as required
• Maintain office work areas in a clean and tidy way
• Liaise and lobby with government authorities in all aspect of the project life cycle
• Ensure implementation of all activities based on the agreement, approved proposal and budget
• Participate in capacity building programs
• Prepare and submit timely, quality reports as required by the Program Director
• Instigate and coordinate project and staff evaluations as necessary
• Initiate and coordinate the conducting of surveys, analyzing and presenting findings
• Assist in the orientation and human resource development of all project staff
• Assist in maintaining a good team spirit, initiating change as required
• Ensure Project Assets are kept safe
Subject of the email: Project Coordinator
Note: email not more than 200kb
Position: Health Officer (2 vacancies)
Employer: ADRA Indonesia
Duty Station: Sangihe, North Sulawesi
Contract: 1 year (with potential to extend)
Supervisor: Project Coordinator
Experience and Qualifications:
•Master's degree in public health, social science, and relevant field •2 (two) years work experience in health promotion especially in Mother and Child Health •Strong technical knowledge in Mother and Child health programs •Experience in designing and implementing M&E strategies •Demonstrated capacity to lobby and persuade others •Dynamic and innovative lecturer and trainer •Proven ability to work in a dynamic stressful environment •Excellent interpersonal skills, professional attitude and team spirit. •Good in time management skill •Willing to improve knowledge through reading, attending courses or seminars, etc.•Able to communicate in English both oral and written •Fluent in Indonesian language
Job Summary:
•Mobilize and identify health workers (nurses, midwives, traditional birth attendants, and volunteers)•Organize 14 Village Health Committee (VHC) which compose of health workers and/or volunteers •Conduct baseline survey to assess the extent of malnutrition in the target areas
• Conduct focus group discussion among the health volunteers and Village Health Committee to analyze the malnutrition situation based on the baseline survey
• Assist in setting up of goals based on the malnutrition situation among the priority areas
• Conduct growth monitoring and promotion among the identified children under five
• Facilitate positive deviance inquiry among the poor families with well-nourished children
• Design health and nutrition education program based on the positive deviance inquiry findings
• Facilitate the monthly 12-days health and nutrition education program which covers the topics but not limited to; good feeding practices, good caring practices, and good health-seeking practices
• Conduct health counseling sessions among the mothers/caretakers from time to time and/ or integration during the health and nutrition education program
• Facilitate the vital events monitoring. Vital events include births, deaths, particularly infants and children under five years of age, maternal deaths, and in and out migration among the neighborhood of the priority areas
• Train and facilitate health workers in conducting vitamin supplementation among children
• Ensure implementation of all activities based on the agreement, approved proposal and budget
• Prepare and submit timely, quality reports as required
• Perform other related duties assigned by the Project Coordinator
Subject of the email: Health Officer
Note: email not more than 200kb
Position: Administrative Assistant
Employer: ADRA Indonesia
Duty Station: Sangihe, North Sulawesi
Contract: 1 year (with potential to extend)
Supervisor: Project Coordinator
Experience and Qualifications:
• D-3 Diploma or Sarjana Strata 1 (Sarjana S-1) degree in Secretarial Science/Office administration, management and relevant field.
• 2 (two) years work experience in administration
• Must have a working experience as a logistician or in similar experiences is a preferable
• Highly organized , self motivated, initiative and have above average interpersonal skills
• Professional attitude and team spirit.
• Accurate, reliable, discrete and with sound judgment.
• Good in time management skill
• Willing to improve knowledge through reading, attending courses or seminars, etc.
• Able to communicate in English both oral and written
• Fluent in Indonesian language
• Computer literate
• Honest
Job Summary:
• Provide office organization and administrative support services
• Provide IT support services and training to field staff. Ensure IT issues are addressed promptly and training needs are provided as required
• Provide backup support for logistics, warehousing and secretarial services.
• Format, produce and distribute reports and documents
• Facilitate communication between and among projects staff
• Organize and maintain translated documents
• Ensure that ethics and protocols during interpretation are followed.
• Organize transportation, flight bookings and pick-ups
• Provide back up support services regarding HR matters
• Liaise with suppliers and arrange for contracts
• Arrange, oversee, procure and distribute supplies and equipment
• Ensure that protocols for procurement and supply are strictly followed in an ethical and timely manner
• Ensure that all documents of procurement and supply are well organized
• Keep and maintain assets/equipment and supplies
• Ensure that visitors and guests are well received and treated
• Maintain a daily log of activities
• Participate in training sessions and meetings as requested
• Perform other duties as may be assigned by the Project Coordinator
Please submit your application letter, CV and supportive documents before July 22, 2009 by email to: job_applications@ adraindonesia. org
Subject of the email: Admin/ Logistics Officer
Note: email not more than 200kb
Position: Cashier
Employer: ADRA Indonesia
Duty Station: Sangihe, North Sulawesi
Contract: 1 year (with potential to extend)
Supervisor: Project Coordinator
Experience and Qualifications:
• D-3 Diploma or Sarjana Strata 1 (Sarjana S-1) degree in accounting, mathematics, and other relevant field
• 2 (two) years work experience in finance or business administration
• Highly organized , self motivated, have initiative and above average interpersonal skills
• Professional attitude and team spirit.
• Accurate, reliable, discrete and with sound judgment.
• Good in time management skill
• Willing to improve knowledge through reading, attending courses or seminars, etc.
• Able to communicate in English both oral and written
• Computer literate
• Honest
Job Summary:
• Timely provision of petty cash and replenishment requests
• Enforce policies, procedures and protocols in regards to project assets and finance operations
• Complete banking transactions and reconciliations securely and accurately
• Distribute and record project equipment to authorized personnel
• Update asset registration and send regular report to the country office
• Ensure financial reports are acquired and distributed to authorized personnel in a timely manner
• Oversee housekeeping staff's quality of work and ensure they have sufficient supplies to carry out their assignment
• Check timesheets submitted monthly are correctly filled out
• Ensure confidentiality of financial records and access by authorized personnel only
• Backup electronic financial records daily and maintaining log of backup history
• Distribute staff payroll slips and maintain confidentiality of payroll transactions
• Pay bills on time
• Coordinate bank signatories and financial needs
• Maintain daily log of work activities
• Ensure accuracy and authenticity of all transactions
• File and maintain financial record filing system
Subject of the email: Cashier
Note: email not more than 200kb
Please submit your application letter, CV and supportive documents before July 22, 2009 by email to job_applications@ adraindonesia. org
Only short-listed candidates will be notified. ADRA Indonesia gives an equal opportunity employment regardless of race, gender or religion.
Tuesday, May 12, 2009
NGO Vacancy - DAI, is managing a USAID-sponsored Orangutan Conservation Program (OCSP) : Administrative Assistant
The consulting company, DAI, is managing a USAID-sponsored Orangutan
Conservation Program (OCSP) and is recruiting an Administrative Assistant to
be based in Jakarta.
Job Responsibilities
• Assist Office Manager with logistics support for hosting project
visitors, coordinating staff travel and meeting details.
• Responsible for maintaining and stocking office supplies for
program.
• Fulfill office management duties including answering phones,
photocopying, mailing packages, couriers and letter distribution, faxing,
ordering supplies/workshop materials, etc.
• Responsible for entering information and maintaining procurement
database
• Assist Office Manager with managing program inventory, including
performing annual inventory of all program goods
*Qualifications*
• At least 3-5 years administrative management experience
preferably with large scale international projects
• Successful experience working in a diverse face-paced environment
• Excellent computer skills including Microsoft word, excel and
preferably Lotus Notes
• Versed in office administration duties including faxing,
photocopying, answering phones, arranging meetings
• Bachelors degree or 5 years administrative experience required
• Fluency in English is required
Please send application letter and CV to the Recruitment Officer at
recruitment.ocsp@gmail.com not later than May 15, 2009. Please write “Admin
Assistant” in the subject line of your email. Only short-listed candidates
will be notified. No telephone inquires will be accepted.
Conservation Program (OCSP) and is recruiting an Administrative Assistant to
be based in Jakarta.
Job Responsibilities
• Assist Office Manager with logistics support for hosting project
visitors, coordinating staff travel and meeting details.
• Responsible for maintaining and stocking office supplies for
program.
• Fulfill office management duties including answering phones,
photocopying, mailing packages, couriers and letter distribution, faxing,
ordering supplies/workshop materials, etc.
• Responsible for entering information and maintaining procurement
database
• Assist Office Manager with managing program inventory, including
performing annual inventory of all program goods
*Qualifications*
• At least 3-5 years administrative management experience
preferably with large scale international projects
• Successful experience working in a diverse face-paced environment
• Excellent computer skills including Microsoft word, excel and
preferably Lotus Notes
• Versed in office administration duties including faxing,
photocopying, answering phones, arranging meetings
• Bachelors degree or 5 years administrative experience required
• Fluency in English is required
Please send application letter and CV to the Recruitment Officer at
recruitment.ocsp@gmail.com not later than May 15, 2009. Please write “Admin
Assistant” in the subject line of your email. Only short-listed candidates
will be notified. No telephone inquires will be accepted.
Friday, May 1, 2009
NGO Vacancies : Receptionist, Procurement Officer & Distance Education Program Manager - Jakarta Office
An NGO-managed education program operating in seven provinces in Indonesia seeks qualified candidates based in Jakarta Office for the following vacant position:
1. Receptionist/ Administrative Assistant
Position Description:
The successful candidate will be responsible for the reception desk, carrying out general administration duties and will be required to assist with the day to day running of the office, to provide administrative level support EDC Staff in Jakarta Office. Position demands a high level of responsibility with minimal supervision, independent performance of varied duties, extensive communication, command of organization, and excellent prioritization.
Job Qualifications:
- At least 3-5 years administrative management experience, preferably with large-scale international projects;
- Successful experience working in a diverse, face-paced environment;
- Excellent computer skills including, Microsoft word, excel, Outlook exchange email system;
- Versed in office administration duties including faxing, photocopying, answering phones, arranging meetings;
- Bachelors degree or 5 years administrative experience required.
2. Procurement Officer
Position Description:
Procurement Officer will report to Operation Manager and will work closely with Grants Manager, finance team, designated procurement staff in provincial offices, and other technical staff. The Procurement Officer will ensure that the subcontractor meets performance requirements, and adheres to all relevant USAID regulations.
The Procurement Officer will collaboratively plan procurement activities for various technical components, including Cluster Resource Centers (CRCs), Information and Communication Technologies (ICTs), Kindergartens, Libraries, and other programs. The Procurement Officer will develop specifications, in collaboration with technical staff, and will seek best value for the project by procuring all necessary items through transparent bidding processes.
The Procurement Officer is responsible for managing system of procurement of commodities/ services for programmatic activities carried out in Jakarta and provincial offices. The Procurement Officer will ensure effective communications between provincial procurement staff, vendors in Jakarta and the provinces, Jakarta finance staff, grants management staff, as well as technical advisors. The Procurement Officer monitors the processes of procurement and delivery of in-kind grants in provinces, making sure that all necessary approvals are signed and delivered, and that vendor payments are in accordance with the procedures.
Job Qualifications
- 2 – 5 years experience managing administrative systems, overseeing complex processes which require approval from various parties at different stages
- Knowledge of USAID regulations regarding procurement would be an advantage
- Knowledge of transparent bidding processes for procurement, and management of procurement systems
- Proven negotiation skills
- Strong attention to detail
- Fluent in Bahasa Indonesia, conversant & literate in English would be an advantage
3. Distance Education Program Manager
Position Description:
The Distance Education Manager is responsible for overseeing the planning and effective implementation of DE pilots and activities planned and implemented by the project. Under the leadership of the Chief of Party and supervision of the Open University/ICT Advisors, he/she will work together with the ICT Training Manager and other technical specialists both in Jakarta and provinces, the CRC Grants Manager, partner universities and national and local stakeholders. The position requires strong management skills and leadership ability. The Manager is expected to show strong initiative in launching activities, solving problems, and effectively coordinating activities among multiple teams with competing priorities.
Job Responsibilities
• Assist with the design of the DE pilot programs basing them on the results and recommendations of the DE study, and integrating them with relevant, project best practices including the ICT-based best practices.
• In collaboration with key provincial staff to oversee and manage the implementation of pilot distance training activities
• Conduct formative assessment of effectiveness of the DE pilot to solicit input for revising the systems.
• Assist in the development and dissemination of information on the results of pilot activities to other members of the project team and to provincial offices, to allow lessons learned in pilot activities to be effectively replicated
• Update GOI stakeholders and USAID on progress of DE pilot activities as necessary
• Support the transition activities by assisting with the development of strategies for take up DE pilot activities by stakeholders and beneficiaries.
• Prepare reports on pilot activities, best practices, transition strategy and contribute to the quarterly and annual reports.
Job Qualifications
• A minimum of 8 years experience working in distance education development
• Advanced degree in education, distance education or relevant subject
• Strong experience working with Indonesian education system, universities, Indonesia central and provincial government structures
• Proven ability to effectively manage complex projects, communicate among various stakeholders
• Highly organized and work well under pressure.
• Have good interpersonal skills and value working in a collaborative environment.
• Fluent English and demonstrated excellent English writing capabilities
• Successful experience managing multiple activities
Send a CV and cover letter to our email address: DBE2Indonesia@ edc.org
Please keep attachments small. All applications due before 22 May 2009
Only short listed candidates will be interviewed
The recruitment process regardless of race, ethnic origin, gender, disability and religious beliefs
1. Receptionist/ Administrative Assistant
Position Description:
The successful candidate will be responsible for the reception desk, carrying out general administration duties and will be required to assist with the day to day running of the office, to provide administrative level support EDC Staff in Jakarta Office. Position demands a high level of responsibility with minimal supervision, independent performance of varied duties, extensive communication, command of organization, and excellent prioritization.
Job Qualifications:
- At least 3-5 years administrative management experience, preferably with large-scale international projects;
- Successful experience working in a diverse, face-paced environment;
- Excellent computer skills including, Microsoft word, excel, Outlook exchange email system;
- Versed in office administration duties including faxing, photocopying, answering phones, arranging meetings;
- Bachelors degree or 5 years administrative experience required.
2. Procurement Officer
Position Description:
Procurement Officer will report to Operation Manager and will work closely with Grants Manager, finance team, designated procurement staff in provincial offices, and other technical staff. The Procurement Officer will ensure that the subcontractor meets performance requirements, and adheres to all relevant USAID regulations.
The Procurement Officer will collaboratively plan procurement activities for various technical components, including Cluster Resource Centers (CRCs), Information and Communication Technologies (ICTs), Kindergartens, Libraries, and other programs. The Procurement Officer will develop specifications, in collaboration with technical staff, and will seek best value for the project by procuring all necessary items through transparent bidding processes.
The Procurement Officer is responsible for managing system of procurement of commodities/ services for programmatic activities carried out in Jakarta and provincial offices. The Procurement Officer will ensure effective communications between provincial procurement staff, vendors in Jakarta and the provinces, Jakarta finance staff, grants management staff, as well as technical advisors. The Procurement Officer monitors the processes of procurement and delivery of in-kind grants in provinces, making sure that all necessary approvals are signed and delivered, and that vendor payments are in accordance with the procedures.
Job Qualifications
- 2 – 5 years experience managing administrative systems, overseeing complex processes which require approval from various parties at different stages
- Knowledge of USAID regulations regarding procurement would be an advantage
- Knowledge of transparent bidding processes for procurement, and management of procurement systems
- Proven negotiation skills
- Strong attention to detail
- Fluent in Bahasa Indonesia, conversant & literate in English would be an advantage
3. Distance Education Program Manager
Position Description:
The Distance Education Manager is responsible for overseeing the planning and effective implementation of DE pilots and activities planned and implemented by the project. Under the leadership of the Chief of Party and supervision of the Open University/ICT Advisors, he/she will work together with the ICT Training Manager and other technical specialists both in Jakarta and provinces, the CRC Grants Manager, partner universities and national and local stakeholders. The position requires strong management skills and leadership ability. The Manager is expected to show strong initiative in launching activities, solving problems, and effectively coordinating activities among multiple teams with competing priorities.
Job Responsibilities
• Assist with the design of the DE pilot programs basing them on the results and recommendations of the DE study, and integrating them with relevant, project best practices including the ICT-based best practices.
• In collaboration with key provincial staff to oversee and manage the implementation of pilot distance training activities
• Conduct formative assessment of effectiveness of the DE pilot to solicit input for revising the systems.
• Assist in the development and dissemination of information on the results of pilot activities to other members of the project team and to provincial offices, to allow lessons learned in pilot activities to be effectively replicated
• Update GOI stakeholders and USAID on progress of DE pilot activities as necessary
• Support the transition activities by assisting with the development of strategies for take up DE pilot activities by stakeholders and beneficiaries.
• Prepare reports on pilot activities, best practices, transition strategy and contribute to the quarterly and annual reports.
Job Qualifications
• A minimum of 8 years experience working in distance education development
• Advanced degree in education, distance education or relevant subject
• Strong experience working with Indonesian education system, universities, Indonesia central and provincial government structures
• Proven ability to effectively manage complex projects, communicate among various stakeholders
• Highly organized and work well under pressure.
• Have good interpersonal skills and value working in a collaborative environment.
• Fluent English and demonstrated excellent English writing capabilities
• Successful experience managing multiple activities
Send a CV and cover letter to our email address: DBE2Indonesia@ edc.org
Please keep attachments small. All applications due before 22 May 2009
Only short listed candidates will be interviewed
The recruitment process regardless of race, ethnic origin, gender, disability and religious beliefs
Thursday, April 30, 2009
NGO Vancancy - IOM : Administrative Assistant to the Head of Office (Banda Aceh Base)
IOM is looking for Administrative Assistant to the Head of Office Banda Acehaccording to the terms of reference below. Interested applicants are invited to apply by submitting their application to hrbandaaceh@ iom.int not later than 7 May 2009 indicating the reference code below and job title. All candidates are requested to specify their availability date in the application form. Please note that only short-listed candidates will be contacted.
Reference Code : SVN/IDI/2009/ 34
Position Title : Administrative Assistant to the Head of Office
Duty Station : Banda Aceh, Nanggroe Aceh Darussalam,
Indonesia
Classification : Employee, Grade 5 Step 1
Estimated Starting Date :As soon as possible
General Functions:
Under the direct supervision of the Head of Office (HoO) in Banda Aceh, the successful candidate will provide administrative assistance to the HoO. He/she will perform the following functions:
1. Assist the HoO in monitoring of Banda Aceh programmers and operation, as well as assist in undertaking initiatives toward the promotion of IOM image and activities in the region.
2. Provide simultaneous translation/ interpretation form Indonesian into English and vice-versa to the HoO Banda Aceh at all designated formal and informal meetings. In the course of carrying out these tasks, he/she will ensure that information exchanged in the course of interpretation and translations during these meetings are complete and free of distortion.
3. Translate documents, articles and data collected which are relevant to the work of the Banda Aceh office and to IOM, in general. Maintain security and confidentiality of information and documents.
4. Draft routine correspondence in connection with the projects and activities in Banda Aceh office.
5. Assist in the planning, coordination and arrangement of events such as seminars/conference s, meetings, presentations, including travel and hotel arrangements, and trip itineraries, when necessary.
6. Responsible for IOM Banda Aceh’s archives and filing of relevant documents such as contracts; correspondence coming in and out from the HoO office.
7. facilitate contacts between the HoO and other staff based in Banda Aceh or staff visiting the field offices and/or other parties as deemed necessary in the course of the work;
8. accompany HoO Banda Aceh on visits to the project field areas of other location, provide interpretation and translation to IOM missions during assessment, fact finding or other work related trips within, and when necessary, outside the province;
9. Prepare and compile briefing/advocacy materials for donors, partners and international/ local interlocutors.
10. Participate in official meetings and undertake travel as required.
11. receive, screen and register calls and mails for the office and forward it to the persons concerned
12. Perform any other duties as may be assigned.
Desirable Qualifications:
Diploma in Secretarial Administration, or alternatively, a combination of relevant training and experience in this kind of work. Five years of experience in administration and secretarial work. Previous experience as translator/interpre ter is a must.
Proven ability to interact effectively with government official/local authorities. Excellent drafting ability and communication skills, both oral and written. Demonstrated ability to work in multicultural, multi ethnic environment and to maintain effective working relations with people of different nationalities and cultural background. High sense of responsibility, strong organizational skills.
Experience in areas related to the work of humanitarian matters and previous work experience with UN/International organization is a distinct advantage.
Thorough knowledge of English.
Reference Code : SVN/IDI/2009/ 34
Position Title : Administrative Assistant to the Head of Office
Duty Station : Banda Aceh, Nanggroe Aceh Darussalam,
Indonesia
Classification : Employee, Grade 5 Step 1
Estimated Starting Date :As soon as possible
General Functions:
Under the direct supervision of the Head of Office (HoO) in Banda Aceh, the successful candidate will provide administrative assistance to the HoO. He/she will perform the following functions:
1. Assist the HoO in monitoring of Banda Aceh programmers and operation, as well as assist in undertaking initiatives toward the promotion of IOM image and activities in the region.
2. Provide simultaneous translation/ interpretation form Indonesian into English and vice-versa to the HoO Banda Aceh at all designated formal and informal meetings. In the course of carrying out these tasks, he/she will ensure that information exchanged in the course of interpretation and translations during these meetings are complete and free of distortion.
3. Translate documents, articles and data collected which are relevant to the work of the Banda Aceh office and to IOM, in general. Maintain security and confidentiality of information and documents.
4. Draft routine correspondence in connection with the projects and activities in Banda Aceh office.
5. Assist in the planning, coordination and arrangement of events such as seminars/conference s, meetings, presentations, including travel and hotel arrangements, and trip itineraries, when necessary.
6. Responsible for IOM Banda Aceh’s archives and filing of relevant documents such as contracts; correspondence coming in and out from the HoO office.
7. facilitate contacts between the HoO and other staff based in Banda Aceh or staff visiting the field offices and/or other parties as deemed necessary in the course of the work;
8. accompany HoO Banda Aceh on visits to the project field areas of other location, provide interpretation and translation to IOM missions during assessment, fact finding or other work related trips within, and when necessary, outside the province;
9. Prepare and compile briefing/advocacy materials for donors, partners and international/ local interlocutors.
10. Participate in official meetings and undertake travel as required.
11. receive, screen and register calls and mails for the office and forward it to the persons concerned
12. Perform any other duties as may be assigned.
Desirable Qualifications:
Diploma in Secretarial Administration, or alternatively, a combination of relevant training and experience in this kind of work. Five years of experience in administration and secretarial work. Previous experience as translator/interpre ter is a must.
Proven ability to interact effectively with government official/local authorities. Excellent drafting ability and communication skills, both oral and written. Demonstrated ability to work in multicultural, multi ethnic environment and to maintain effective working relations with people of different nationalities and cultural background. High sense of responsibility, strong organizational skills.
Experience in areas related to the work of humanitarian matters and previous work experience with UN/International organization is a distinct advantage.
Thorough knowledge of English.
NGO Vacancy - CARE International Indonesia : Administrative Assistant (Based on Bantaeng,South Sulawesi)
CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and nutrition and a range of development initiatives in such areas as water and sanitation, health and micro-credit.
CARE INTERNATIONAL INDONESIA – Bantaeng,South Sulawesi Office is currently recruiting for the following position:
ADMINISTRATIVE ASSISTANT (AA)
JOB SUMMARY:
The Admin Assistant is to provide secretarial, administration services to all SWASH project staff in Bantaeng, South Sulawesi
RESPONSIBILITIES AND TASKS:
§ Screen of incoming telephone calls and the pacing of out going telephone calls
§ Receive and direct visitors
§ Process incoming, correspondence by opening mail, recording in log book, photocopying, circulating and filing
§ Files/documents important and confidential paperwork such as document transactions for data base, for local list vendor/supplier and records all vendors/suppliers profiles.
§ Request monthly project advance/Petty Cash and prepare the Project Advance report to Finance Officer in Makassar
§ Assist in maintenance of active and inactive general file to ensure that all correspondences and documents are filed properly
§ Prepare the monthly unused leave Staff
· Assist District Coordinator to collect Travel Expense Report project staff
· Assist District Coordinator to prepare a letter, Project data, and draft Monthly report
· Assist District Coordinator to process the office supply & procurement
· Control and monitor the office supply use and availability for regular needs of project staff
· Prepare contract for services and repair office equipment, rent Office, car, etc.
· Prepare ROP and breakdown of invoices for office utilities, courier and others
· Maintain and monitoring organization’s assets, including vehicles/motorcycle s.
· Monitoring log and fuel consumption analysis properly by establishing vehicles/motorcycle s files.
· Manage regional asset list for below and above US$ 200 and under US$ 200
· Processing the procurement request for project and ensure the process comply with CARE Indonesia Procurement Manual.
· Coordinate with Regional Office Manager if there is personnel requisition for project purpose and other HR duties.
· Arrange for hotel & meeting package in the District or Village.
§ Arrange/prepare documents to be shipping to field Office
§ As a data entry (input data)
§ Assist Supervisor as requested
QUALIFICATIONS:
· Minimum D3 in Administration or Management
· Minimum 1 years experience in Secretarial or Administration Area
· Demonstrated ability to promote and initiate work processes and complete given assignments with minimum supervision
· Fluency in Bahasa Indonesia and English
· Advanced computer skills in MS Word and Excel, & internet
· Trustworthiness, integrity, Good analytical thinking and attention to detail
· Ability to work under pressure and tight deadlines
· Ability to work in a team and a Customer satisfaction oriented
TERMS OF OFFER:
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae (not more than 200KB), with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attach academic transcripts and Diplomas and state clearly the applied position code in the email subject.
Please submit your applications before 04 May 2009 to
CARE International Indonesia, Human Resources Unit:
recruit_316@ careind.or. id
“Only qualified applicants will be shortlisted”
CARE INTERNATIONAL INDONESIA – Bantaeng,South Sulawesi Office is currently recruiting for the following position:
ADMINISTRATIVE ASSISTANT (AA)
JOB SUMMARY:
The Admin Assistant is to provide secretarial, administration services to all SWASH project staff in Bantaeng, South Sulawesi
RESPONSIBILITIES AND TASKS:
§ Screen of incoming telephone calls and the pacing of out going telephone calls
§ Receive and direct visitors
§ Process incoming, correspondence by opening mail, recording in log book, photocopying, circulating and filing
§ Files/documents important and confidential paperwork such as document transactions for data base, for local list vendor/supplier and records all vendors/suppliers profiles.
§ Request monthly project advance/Petty Cash and prepare the Project Advance report to Finance Officer in Makassar
§ Assist in maintenance of active and inactive general file to ensure that all correspondences and documents are filed properly
§ Prepare the monthly unused leave Staff
· Assist District Coordinator to collect Travel Expense Report project staff
· Assist District Coordinator to prepare a letter, Project data, and draft Monthly report
· Assist District Coordinator to process the office supply & procurement
· Control and monitor the office supply use and availability for regular needs of project staff
· Prepare contract for services and repair office equipment, rent Office, car, etc.
· Prepare ROP and breakdown of invoices for office utilities, courier and others
· Maintain and monitoring organization’s assets, including vehicles/motorcycle s.
· Monitoring log and fuel consumption analysis properly by establishing vehicles/motorcycle s files.
· Manage regional asset list for below and above US$ 200 and under US$ 200
· Processing the procurement request for project and ensure the process comply with CARE Indonesia Procurement Manual.
· Coordinate with Regional Office Manager if there is personnel requisition for project purpose and other HR duties.
· Arrange for hotel & meeting package in the District or Village.
§ Arrange/prepare documents to be shipping to field Office
§ As a data entry (input data)
§ Assist Supervisor as requested
QUALIFICATIONS:
· Minimum D3 in Administration or Management
· Minimum 1 years experience in Secretarial or Administration Area
· Demonstrated ability to promote and initiate work processes and complete given assignments with minimum supervision
· Fluency in Bahasa Indonesia and English
· Advanced computer skills in MS Word and Excel, & internet
· Trustworthiness, integrity, Good analytical thinking and attention to detail
· Ability to work under pressure and tight deadlines
· Ability to work in a team and a Customer satisfaction oriented
TERMS OF OFFER:
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae (not more than 200KB), with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attach academic transcripts and Diplomas and state clearly the applied position code in the email subject.
Please submit your applications before 04 May 2009 to
CARE International Indonesia, Human Resources Unit:
recruit_316@ careind.or. id
“Only qualified applicants will be shortlisted”
Thursday, April 2, 2009
Lowongan NGO - Catholic Relief Services : Administrative Assistant for Singkil
Catholic Relief Services is an International Humanitarion Organization with Health Programs implemented in Aceh to helping families and communities improve their household health practices, and gain access to higher-quality preventative and curative health services.
Currently, CRS Aceh Prgoram has immediate vacancy for the position of :
* Administrative Assistant – base in Aceh Singkil / Rimo.
Detail job description is attached for your reference. Please send your recent CV along with letter of application to : hrsumatera@id. seapro.crs. org NOT LATER than 3 April 2009.
Best Regards,
Lily Elisabeth Wayong
Human Resources Dept.
CRS Sumatera
Currently, CRS Aceh Prgoram has immediate vacancy for the position of :
* Administrative Assistant – base in Aceh Singkil / Rimo.
Detail job description is attached for your reference. Please send your recent CV along with letter of application to : hrsumatera@id. seapro.crs. org NOT LATER than 3 April 2009.
Best Regards,
Lily Elisabeth Wayong
Human Resources Dept.
CRS Sumatera
Subscribe to:
Posts (Atom)