Monday, September 7, 2009

Vacancy - UMCOR-NGO : Administrative Assistant cum Receptionist

The United Methodist Committee on Relief, Non-Governmental Organization (UMCOR-NGO) (www.umcor-ngo. org) is a nonprofit
organization that provides transitional development and relief assistance to
communities in need around the world. UMCOR-NGO’s Indonesia Mission (UMCOR-Indonesia) is seeking an Administrative Assistant cum Receptionist to be based in Bireuen to support operations and project implementation for 3 months with possible extension with the following tasks:


* Perform secretarial duties including, answering, sending and receiving letters and/or fax;
* Translate documents from/to Bahasa as needed;
* Establish and maintain good filing system;
* Liaise with local authorities in processing relevant permits and registration required for expatriates and for UMCOR’s works at field office level;
* Implement administration procedures;

Human Resources:

* Supervise, monitor and evaluate support staff (Drivers, Security Guards, Office Cleaner, and Cook) in performance of their duties;
* Act as human resources person in charge under the supervision of the Human Resources and Operations Manager, in implementing personnel policies;
* Orient staff on UMCOR’s administrative and personnel policies;


* Monitor driver activity log sheet and expenses claim;
* Be responsible to maintain vehicles and motorbikes;
* Keep track and maintain the stock of office consumables and stationary;
* Make travel and accommodation arrangement;
* Be responsible to organize transport needs;


* Minimum two years experiences in administration,
preferably with NGOs
* Education background from administration or
* Good oral and written English language skills;
* Good computer skills (Microsoft Word, Excel and e-mail);
* Ability to manage varied workloads simultaneously
and prioritize tasks;
* Strong office organizational skills;
* Excellent interpersonal, organizational and communication skills;
* Highly responsible, reliable, honest and punctual;

The vacancy description above is available in attachment.
To apply for this position
please send a cover letter and CV in English to UMCOR
Indonesia Mission Office, Kompleks TASBI Blok RR 141, Medan 20122. Applicants
are encouraged to applythrough
emailat angeline@umcor. by 12th September 2009. “Application for Administrative Assistant” should be
written on the envelope or as a subject of your e-mail. No phone calls, please. Only shortlisted applicants will be
contacted. Thank you for your interest
in UMCOR-Indonesia.

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