Thursday, August 4, 2011

UN Vacancy - FAO

All applications should be addressed to:
Operations Support Unit
Office of the FAO Representative in Indonesia,
11th floor Menara Thamrin Building
Jalan M.H. Thamrin Kav.3 Jakarta

Location : Jakarta, INDONESIA
Application Deadline :05-Aug-11
Type of Contract :Other
Post Level :Other Languages
Required :English
Duration of Initial Contract :Initially 3
months, with possibility of further extension, subject to satisfactory
performance and a

I. Organizational Context
Under the overall supervision of the FAO Representative in Indonesia, in
close cooperation with the FAO Emergency Centre for Transboundary Animal Health
Diseases Operations (ECTAD) Indonesia Program Team Leader and technical
officers, members of the ECTAD Indonesia operations support team, relevant
government counterparts and implementing partners, and under the direct
supervision of the International Operations Coordinator.
Duties and Responsibilities
II. Functions / Key Results Expected
Summary of key functions:
• In collaboration with the ECTAD Indonesia Operations Support
team, provide day to day operational support to all field projects under
the ECTAD-Indonesia Program;
• Supervise the National Operation Officer, National Operations Assistant,
and coordinate with other national project administrative, financial,
logistics, and operations staff as necessary, to ensure timely delivery of
necessary inputs and logistics, in line with planned project work plans and
procurement plans;
• Support the Operations Coordinator in preparing requests for Field
Budget Authorization (FBAs) and in preparing budget revisions and amendments as
• Participate in monthly Operations Support team coordination meetings and
organize weekly team meetings for addressing outstanding operational issues
• Support the ECTAD Indonesia Operations team in ensuring consistency of
project operations with the overall Program objectives;
• Facilitate provision of operational assistance for incoming and outgoing
missions as required (including procurement, monitoring and backstopping
missions from headquarters and the Regional Office for Asia and the Pacific);
• Participate on behalf of the Operations Coordinator in various meetings
organized for donor coordination and resource mobilization, and support the
ECTAD Indonesia team in the preparation of project briefs, draft project
proposals/documents, and draft project progress and final reports as necessary;
• Participate on behalf of the Operations Coordinator, in various meetings
organized for government coordination, both at the central and local levels,
and assist in the preparation of documents needed for preparation and
• Support the Operations Coordinator, in liaison with the Team Leader and
technical officers, in operating thematic activities linked to the overall
ECTAD Program in Indonesia, including facilitating and participating in the
planning exercises for thematic activities;
• Support the Operations Coordinator in liaising with donors on
operational matters, particularly on budget revisions and progress reports;
• In consultation with the Operations Coordinator based in Jakarta, liaise
with TCES operations Officers in the Regional Office for Asia and the Pacific
(RAP) and in Rome on project operational issues as required.
• Support the Operations Coordinator in monitoring the implementation of
efficient financial flow mechanisms and in ensuring timely availability of
resources for the smooth implementation of project activities;
• Support the ECTAD Operations team for the recruitment of national
project staff; and
• Perform other related duties as required.
III. Impact of Results
The key results have an impact on success of FAO ECTAD – Indonesia Programme
implementation in Indonesia
IV. Competencies
• Demonstrates commitment to FAO vision, mission and values;
• Have work experience/ knowledge in project planning, management, and
• Ability to perform a variety of specialized tasks related to contract,
asset and procurement management, reporting, and budget monitoring;
Required Skills and Experience
V. Recruitment Qualifications

* Appropriate bachelor’s or university degree
* Minimum of consecutive five (5) years experience in the operational management of project or programmes, preferably in the context of emergency operations;
* Previous employment in international organizations preferably within the UN specialized agencies;
* Possess good planning, coordination, interpersonal and communication skills;
* Proficiency in MS Office, particularly in Word, Excel and Power Point;
* Ability to work in a multi-cultural environment with sensitivity and respect to diversity;
* Ability to work with minimum supervision.
Language Requirements:
* Fluency in Bahasa Indonesia and a good command of writing and speaking English.

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