NGO Vacancy - Caritas Switzerland (CACH) : Finance and Administration Officer

Caritas Switzerland (CACH) is an international non-government organization (INGO) with sound experience in the field of post disaster relief operations. Caritas Switzerland is implementing projects in Indonesia since 2005 in Sumatra, Java and Bali.

Currently Caritas Switzerland Meulaboh, is seeking a “Finance and Administration Officer” who is qualified and highly motivated.


Required Qualifications:
· BA degree (S1) in Accounting, Business Administration experience or in other relevant fields.
· At least 4 years of professional experience in office administration (finance, logistic, procurement, HR), preferably with INGOs.
· Strong organizational, communication and interpersonal skills
· Computer skills are required: MS Office Package and Internet
· Fluency in spoken and written English

Summary of Main Duties

· Oversee the smooth flowing of routine, administrative and office procurement work of the Caritas Switzerland Meulaboh office
· Administer the bookkeeping folders with all receipts and supporting documents; includes initiating and booking all transactions to the accounting programme and monthly forecasting
· Organize all Transport and Accommodation arrangements for local, international staff and guests
· Maintain the Caritas Switzerland Meulaboh filing system
· Ensure regular financial reporting for HQ in coordination with the Medan Office
· HR-Administration in coordination with the Medan Office
· Ensuring good Communication with Caritas Staff and Stakeholders


The Finance and Administration Officer has the responsibility for the general administration and financial support for the Caritas Switzerland Office in Meulaboh. The Finance and Administration Officer will report to the Program Manager and collaborate closely with the Office Manager in Caritas Switzerland Medan.

Reporting directly to: Chief Delegate of ACEH

Location of work: Meulaboh/Aceh Barat, Aceh Province
Closing Date of Application: 15.8.2010
Expected start of work: 1.9.2010
Duration of assignment.: 6 months (extendable for another year)

Interested candidates are invited to submit their complete application to:

recruitment.caritas@gmail.com

Only qualified candidates will be contacted !

Vacancy - IFRC : Finance and Administration Officer in Lahewa, Nias

IFRC is looking for a person to fill the position of Finance and Administration Officer in Lahewa, Nias.

Responsibilities and Accountabilities

1. To plan and carry out all administration work including but not limited to the
following;
- Keeping petty cash. In so doing the person will be able to request and maintain working advance for all office requirements
- Update all files and place them in shelves for ease of access to records
- Supervise that office premises are kept clean at all times
- Planning and buying all office supplies including coffee, drinking water, sugar, paper
- Supervising and scheduling of Admin Assistance, Senior Driver, Guards and Cleaners work
- Maintain a schedule for servicing and maintaining all office equipment e.g. printer, photocopier and other such equipment as the office may have
- Manage guest accommodation – including booking, welcome guest, liaison with cleaners, record and report usage for invoicing when required
- Provide translation and interpretation services when required.
2. When called upon assist Delegate in supervising operations staff; Logistics Assistant
and others
3. When called upon assume the role and responsibilities of project site in Lahewa
4. Assist the Project Management Team members to ensure that the working environment is conducive for all staff and more specially the following duties:
- Send and receive all Requests (includes Mission and Travel, Working Advance, Request for Payment or Refund; Leave and R&R; staff Time Sheet; of any nature for centralised focal point
- Keep an updated database of all such transaction as needed in 4(i) above
5. Work in liaison with the Sr. Finance Officer, Sr. Admin Officer, Sr. Human Resources
Officer in Gunungsitoli
6. Support, train and develop local staff employees as required
7. Produce weekly and monthly reports
8. Perform other duties as may be assigned by the direct supervisor

Qualification

- Diploma or Bachelor Degree in] Management/Administ ration or Accountancy
- 2 (two) years experience of office management
- Experience of working in general management or administration
- Self supporting in computers (Windows, spreadsheets, word-processing)
- In good mental and physical health
- Fluent in English, both oral and written
- A high degree of competence in Management of strategy, management of change, leadership, planning, management of budgets, management of resources, monitoring, supervision and control, communication, networking, management of self, management of others
- A high degree of competence in Teamwork Commitment to the International Red Cross and Red Crescent Movement; integrity and personal conduct; flexibility and adaptability; initiative and direction and interpersonal skills will be advantage

The letter of interest, personal CV and other documents should be submit before 08 June 2009, and not more than 500kb to: mardianceh.hutauruk @ifrc.org and cc to
prasad.rasal@ ifrc.org
Or Send to:
Human Resources Department IFRC GunungsitoliOffice -Nias
Jl. Pattimura No 03 Mudik Gunung Sitoli, Nias
North Sumatra, Indonesia