FAO Vacancy - Training Administrative Clerk

FAO TRAINING ADMINISTRATIVE CLERK (FAO-HPAI/TAC/02/12/100)

(FOR INDONESIAN NATIONALITY ONLY)
Location :Jakarta, INDONESIA
Application Deadline :17-Dec-10
Type of Contract :Other Post Level :Other
Languages Required :English
Duration of Initial Contract :3 months with possibility of extension depends on
availability of fund and performance

Background

THIS IS FAO POST, PLEASE SEND DIRECTLY APPLICATION IN LINE WITH APPLICATION
PROCEDURE AS OUTLINED BELOW
I. Organizational Context
Under the overall supervision of the FAO Representative in Indonesia, general
supervision of the chief Technical Advisor and Operations Coordinator and under
the direct supervision of the Administrative Clerk Coordinator of the Project,
Training Administrative Clerk is responsible for handling administration of FAO
HPAI Trainings and Workshops.

Duties and Responsibilities
II. Functions / Key Results Expected
Summary of key functions:
1. Prepare in advance budget estimates and list of needed supplies for the
training/ workshops/seminars/meetings
2. Make travel and hotel reservations, prepare travel authorization forms
and assemble information pertinent to purpose of travel
3. Facilitate all logistical/ administrative needs during the training/
workshops/seminars/meetings convened by the Project
4. Provide proper and updated documentation of logistics/ finance during
the project activities assigned
5. Ensure that the office filing systems and records are properly
maintained for easy retrieval
6. Provide efficient reception services to guest and facilitate their
travel to project sites if needed
7. Supervise and monitor LDCC financial issues (travel plan, travel
report, operational cash)
8. Supervise and monitor training preparation, execution and finalization
from each LDCC admin clerk
9. Operate office equipment such as typewriter, word processor and other
similar keyboard equipment as required
10. Monitor supplies and equipment for the project- complete the inventory
form for the project
11. Coordinates with DCC Senior Administrative Clerk in monitoring and
assisting LDCC offices
12. Back up and assists other administrative clerks when required
13. Performs other related duties as required
III. Impact of Results
The key results have an impact on the success of FAO/ GOI Avian Influenza
Control Programme implementation in Indonesia.

Competencies
IV. Competencies
* Demonstrates commitment to FAO vision, mission and values
* Displays cultural, gender, religion, race, nationality and age
sensitivity and adaptability
* Contributes effectively to team work and team outcomes
* Consistently approaches work with energy and a positive, constructive
attitude.

* Demonstrates openness to change and ability to manage complexities.
* Ability to plan own work, manage conflicting priorities and work under
pressure of tight and conflicting deadlines
* .Ability to work without direct supervision
* Demonstrates strong oral and written communication skills as well as
interpersonal and public relation skills.
Required Skills and Experience
V. Recruitment Qualifications
Education:
* Diploma or University (S1) Graduate
Experience:
* 2 years experience in administrative work
* Previous employment in international organizations preferably within the
UN specialized agencies
* Possess good planning, coordination, interpersonal and communication
skill
* Ability to work in a multi-cultural environment with sensitivity and
respect to diversity
* Ability to work with minimum supervision
Language Requirements:
* Good knowledge of the English language and speak Bahasa fluently.

All applications should be addressed to one of the following:
(1) by mail to:
Operations Support Unit
Office of the FAO Representative in Indonesia,
11th floor Menara Thamrin Building
Jalan M.H. Thamrin Kav.3 Jakarta 10250(2) by email to FAO-ID@fao.org